Administrative Analyst

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Job ID

82959

Location

UCSB Campus

Full / Part Time

Full Time

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Job Posting Details

Position Number : 40133738

Payroll Title : FINANCIAL SVC ANL 3 CX

Job Code : 5184

Job Open Date : 12 / 5 / 2025

Application Review Begins : 12 / 22 / 2025

Department Code (Name) : UCFS-Campus Dining

Percentage of Time : 100%

Union Code (Name) : CX - Clerical

Employee Class (Appointment Type) : Staff : Career

FLSA Status : Exempt

Salary Grade : N / A

Pay rate / range : Hiring / Budgeted Hourly Range : The budgeted salary range that the University reasonably expects to pay for this position is $71,600 / yr -$80,000 / yr. Posting Hourly Range : The posting salary range for this position is $71,600 / yr -$85,000 / yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location : University Center, 1180

Working Days and Hours : Monday-Friday, 8 : 00am-5 : 00pm

Benefits Eligibility : Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : N / A

Special Instructions :

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement :

Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services. Additional responsibilities in the HDAE portfolio include Administrative & Residential Information Technology (ARIT) and The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

Under the general direction of the Director, Retail Operations and Business Management, manages and reports on income and expenses for Campus Dining's Retail Operations. Reviews and verifies reconciliation of expense ledgers and ensures that expenses are properly identified, classified, and balanced to the monthly P&L statement. Reports on operational statistics and creates projections on historical data, current demographics, and planned capital expenditures. Provides liaison leadership to departmental units as well as to UCen Accounting and ARIT departments with recommendations and analysis in the areas of labor, accounting, purchasing, and technical equipment. Works closely with Campus Dining's Retail managers / asst. directors (9) to assist in budget development, recommends cost cutting strategies, provides data on sales history per day or month, assists managers with measuring labor vs. sales per hour to attain or exceed budgeted goals. Researches technical equipment (hardware / software, printers, POS) and makes decisions on selection and purchasing. Oversees 30 computerized and 4 non-computerized registers and administers 4 different operating platforms. Knowledgeable on each system's hardware and software and is able to troubleshoot when problems occur. Works with a high level of proficiency in Excel, CBORD menu, inventory; and all other software utilized by Campus Dining Retail Operations. Trains employees in the use of all software and hardware. Performs analysis on bids for all food, non-food, and leased tenant operations that are part of an RFQ or RFP process.

Required Qualifications :

Education

Bachelor's degree in Business, Finance or Accounting or e

quivalent combination of education and experience.

Work Experience

• At least 3-5 years of experience in a finance / accounting / retail role.
• Advanced proficiency in Excel, foodservice menu software, and inventory.
• Able to perform analysis on bids for all food and non-food.
• Strong analytical and organizational skills and the ability to multitask. Strong oral and written communication skills.
• Excellent interpersonal skills and the demonstrated ability to connect and communicate effectively with individuals at all levels.
• Or equivalent combination of education and experience.

Special Conditions of Employment :

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

Job Functions and Percentages of Time :

Business Financial Management - 40%

Analyzes monthly and quarterly COGS reports to reconcile inventory account to expense account.

Reconciles phone lines and facilities management expenses monthly.

Production / Labor Bid Analysis - 20%

Works closely with the Assistant Director Nutrition, Purchasing & Systems on the review of shared bids (Pepsi, produce, grocery, disposables, dairy, etc.). Performs bid analysis on prospective leased tenants in response to RFPs.

Dining Information Systems and Processes - 20%

Trains and supervises student employees in CBORD and POS administrative functions (eg. invoice coding, inventory layout, mapping, etc.).

Accounts Management - 20%

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit University of California Policy on Vaccinations - https : / / policy.ucop.edu / doc / 5000695 / VaccinationProgramsPolicy

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations :

The University of California endeavors to make https : / / jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.