Office Coordinator

Description We are looking for a dedicated and personable Office Coordinator to join our team in La Cañada Flintridge, California. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and organized environment. This is a contract-to-permanent position offering an excellent opportunity to grow within a supportive healthcare setting.

Responsibilities :

• Greet clients and visitors warmly, creating a positive and welcoming first impression.
• Handle patient check-ins and check-outs, including processing payments and providing receipts.
• Accurately input and update patient demographic and insurance details in the system.
• Manage scheduling tasks such as confirming, canceling, and rescheduling appointments.
• Assist new clients through the intake process, ensuring they feel comfortable and supported.
• Maintain confidentiality and adhere to organizational policies and standards.
• Ensure the front office and waiting area remain clean, organized, and inviting.
• Respond to phone inquiries and direct calls to the appropriate team members.
• Support administrative tasks such as data entry and record-keeping. Requirements - At least 1 year of experience in a medical, behavioral health, or therapy office setting is preferred.
• Strong interpersonal skills with a compassionate approach to client interactions.
• Excellent communication, organizational, and multitasking abilities.
• Proficiency in using computers and electronic health record (EHR) systems.
• Ability to maintain composure and professionalism in emotionally sensitive situations.
• High attention to detail and a strong sense of reliability in administrative duties.
• Familiarity with receptionist duties such as answering inbound calls and managing schedules. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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