Administrative Assistant III-Campus

Job Title : Administrative Assistant III-Campus

Wage / Hour Status : Nonexempt

Pay Group : P20 Salary Plan

Primary Purpose : Provide administrative support to the Principal, organize and maintain files and records and assist with the routine work in the day-to-day operations of the education office.

Qualifications

Education / Certification / Experience :

High school diploma from an accredited high school or hold GED.

Five years of full-time, wage-earning general clerical, secretarial, or administrative support experience.

Type 45 net words per minute with no more than ten errors verified by the appropriate Texas Workforce Commission or TDCJ typing test preferred.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge / Skills :

Excellent oral and written communication skills.

Skill to interpret and apply rules, regulations, policies, and procedures.

Knowledge of agency and departmental policies.

Ability to organize and maintain correspondence and files.

Skill in the use of computers and peripheral equipment.

Major Responsibilities and Duties :

1. Serve as administrative assistant to the principal.

2. Compose correspondence, maintain appointment calendar, prepare travel vouchers, and organize and maintain unit filing systems.

3. Develop and maintain an efficient system for flow of student records.

4. Analyze incoming mail and route to proper personnel.

5. Maintain electronic data and files.

6. Coordinate paperwork, testing schedules, class schedules, and monthly reports.

7. Prepare and maintain time sheets.

8. Consolidate and prepare annual budget, reports, campus plans, and other documents.

9. Maintain daily WSD attendance and monthly ACA reports.

10. Perform general administrative support functions.

11. Perform other duties as assigned.

Policy, reports, and Law :

12. Maintain confidentiality in handling sensitive information received in the performance of the job duties.

13. Perform duties in a professional manner through daily, punctual attendance at locations of work assignment.

14. Follow Windham School District policies and procedures in completing assigned job duties.

15. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities : None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands :

Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands :

Ability to perform full duties of position, lift and carry less than 31 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car / van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands :

Work inside and outside, noise, radiant / electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

• The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.