Administrative Coordinator

Administrative Coordinator

Location : Hempstead and Bohemia, NY | Schedule : Full Time, 35 hours per week (2 evening shifts required)| Status : Non-Exempt |Salary : $45,000 Annually

The Opportunity

FCA is seeking an detailed oriented Administrative Assistant for out Project Independence / Family & Community Support Division.

The Project Independence Program is a program that provides services to youth between the ages of 14-21 so they can live and work independently in the community when they are no longer eligible for foster care.

Responsibilities

Assume responsibility as the Primary contact person for Lutheran Food Pantry referrals.

Maintain phone system (assign extension numbers, delete old extensions, forward calls)

Answer phones and greet clients in professional manner

Troubleshoot problems with office equipment including phones, computers, copy machines, printers etc.

Maintain Statistical Data Bases for all Prevention Programs and SU2S Database.

Update program forms and protocols, modify and develop spreadsheets to enhance program management as needed.

Assist Program Directors and AVP with identified tasks and projects needed to enhance overall program functioning.

Perform all clerical / office duties including filing, copying, answering phones, handling mail, composing and creating correspondence and documents, managing petty cash and maintaining office supplies.

Maintain current program database and produce reports required by agency, county, and state regulations.

Serve as DSS Connections Liaison for Project Independence Nassau and Suffolk, with both Nassau and Suffolk Departments of Social Services.

Maintain informational bulletin boards.

Assure a user-friendly visitor and reception area.

Assume other responsibilities and tasks as assigned to ensure the effective operation of the program.

Purchase program supplies and equipment as needed for programs.

Schedule office maintenance, copier repair and computer maintenance as needed.

Assume other responsibilities as assigned to ensure the effective operation of the program.

Qualifications

High school diploma or GED equivalent required.

Minimum of 3 years' full-time experience in a diverse office setting with progressive responsibilities in office management.

Valid and clean New York State Driver's License

Bilingual Spanish preferred.

Compensation Information

• The competitive compensation range is reflected with FCA's framework, culture, and values. Individual pay decisions will vary based on skills and experience' while still allowing for growth.

Benefits Information

Full Health / Dental / Vision Insurance

Generous, vacation, sick, personal, and floating holiday time

403(b); with generous employer contribution

Flexible Spending Account (FSA)

Pet Insurance

Short Term (STD) and Long Term (LTD) Disability Insurance

Life Insurance

Employee Assistance Program (EAP)

FCA is proud to be an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees.