Payroll Coordinator

Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer operator and investment manager of top-tier real estate in 33 markets across the globe our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyers diversified portfolio spans market rate and affordable residential communities premier office properties and retail spaces industrial facilities and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture and foster innovation through our strategic proptech investments. By combining global perspective with local expertise and a personalized approach we are able to anticipate our customers evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform and the first traditional real estate company to create its own flexible space and coworking brand Studio.

Since our founding in 1978 Tishman Speyer has acquired developed and operated 522 properties totaling 218 million square feet with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management including iconic properties such as Rockefeller Center in New York City The Springs in Shanghai TaunusTurm in Frankfurt and Mission Rock in San Francisco.

Responsibilities :

Responsible for preparing the weekly payroll for union employees

Enter the weekly payroll into the E-Time payroll system (e31) Workday employee data system (wd5) and ESS union employee system (v3)

Prepare and enter new hire re-hire address changes allocation rate and title changes for entry into the Workday system

Provide up to date employee information and process payment of mid-year and annual bonuses entitlements unused sick payouts yearly increases allocations and titles changes

Prepare monthly unused sick and vacation day accruals for financial reporting

Review edit and supply information needed to process the monthly union invoice our divisions largest monthly expense

Conduct quarterly check audits for all union employees

Obtain appropriate levels of approval sometime multiple approvals according to task

Able to adhere to strict confidentiality and maintain high level of professionalism

Meet all payroll expectations by executing and complying with all company policies and procedures.

Timely completion of weekly payroll reports for weekly operational meetings

Coordinate with ADP payroll department and supervisors regarding the time functions and recordings of all cleaning employees. (This is for managing the punch in clocks when it breaks or malfunctions)

Train lead and direct the work of other co-workers when needed

Back-up for the office administrator during vacation and lunch

Provide continuous feedback to supervisors concerning their employees hours through weekly exception reports and weekly payroll timesheets

Address related problems before the payroll is submitted with the respective supervisors

Request monthly reports from the payroll department to audit correlate and enhance data to improve overall accuracy within the cleaning department

Manages all phases of a project including gathering documents planning testing implementation and training for payroll

Provide consultation to supervisors problem resolution and support in queries and reports

Analyze employee trends for lateness call outs overtime etc.

Ensure proper approval for staffing changes

Key Competencies :

Attention to detail and accuracy

Planning and organizing

Scheduling and monitoring

Communication skills

Problem analysis and problem-solving skills

Delegation

Decision-making

Stress tolerance

Team work

Qualifications :

BA / BS required (Accounting degree preferred)

5-7 years of relevant payroll experience

Experience working with 32BJ union employees

Must have advanced Word and Excel skills (Pivot Tables and V-Lookups)

Excellent oral and written communication skills

Able to work independently and also be a team player

E-time Workday and ESS knowledge

The base compensation range for this role is $70000 - $80000. This role is also eligible for a discretionary annual bonus as well as access to our comprehensive medical dental and vision insurance life and disability insurance 401(k) plan (with matching contributions) wellness benefits and all other benefits afforded to full-time Tishman Speyer employees. This base range reflects a number of factors including but not limited to relevant experience skill sets and / or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyers New York team as weve considered factors specific to this geography.

Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement. We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race color age sex sexual orientation gender identity gender expression marital status military or veteran status national origin disability religion or any other characteristics protected by law.

Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race color religion sex national origin sexual orientation gender identity or expression disability protected veteran status or military status or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities women persons with disabilities and protected veterans.

Please click here to review all EEO policies notices and relevant posters.

Please click here to review E-Verify Information.

Disability Assistance - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Companys career webpage as a result of your disability. You may request reasonable accommodations by sending an email to

Required Experience :

IC

Key Skills

Data Entry,Paychex,QuickBooks,Accounting,10 Key Calculator,Paylocity,Microsoft Excel,Payroll,ADP,Administrative Experience,Human Resources,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 70000 - 80000