Project Access Financial Analyst (Part-Time; 24 hours)

Project Access Financial Analyst

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Project Access is a community based organization with the mission of increasing access to care and services for residents of the greater New Haven Community. The PANH Financial Analyst reports to the Executive Director and provides accounting, budget and financial analysis to leadership for public and private grants and government, non-government, contracts. Prepares budgets, develops revenue and expense analyses and reports, analyzes variances, prepares invoices, tracks subcontractor expenses, and prepares budget proposals for contracts and grants. Works closely with PANH managers, Yale New Haven Hospital, Yale New Haven Health System and Yale University finance departments to set up cost centers and track salary and non-salary resources shared between the organizations. Additional financial responsibilities include payment of invoices through YNHH, PANH financial institutions, bank deposits of checks and cash, and monitoring of PANH investment accounts. Provides input in establishing and implementing operational and financial audit processes to improve accuracy and efficiency and ensure compliance with YNHH, YNHHSC, Yale University and sponsor requirements. Oversees completion of PANH annual audit and 990 filing for audit firm and supports the RFP process for new accounting firms as needed. Serves as a liaison to the PANH Board Finance Committee and full Board of Directors. Additionally, the Director Finance will provide coordination, tracking, analysis and reporting of labor and non-labor resources for PANH's grants and contracts.

Responsibilities

• Oversees all PANH financial transactions using QuickBooks
• Prepares monthly financial reports for PANH Leadership
• Provides key financial data highlighting business and operational issues requiring management attention and resources.
• Closely monitors salary and non-salary expenses according to grant requirements
• Coordinates, attends and presents financial statements at the quarterly PANH Board finance committee meeting
• Presents PANH financial statements in conjunction with the PANH Executive Director and PANH Board Treasurer at the quarterly PANH full Board Meeting
• Works with PANH leadership and managers to develop accurate and standardized budgets and reports and supports PANH business operations and institutional requirements
• Ensures proper documentation is maintained in the vendor files
• Oversees and implements expense tracking policy and procedures
• Analyze monthly cost center budget report(s) and payroll reports for accuracy
• Analyze and review funding balance sheet accounts and work with YNHH Corporate Finance and Yale University Business Offices in making adjustments as necessary
• Oversee payment process of subcontractors and consultants as agreed in contract(s)
• Oversees and submits monthly charging / invoicing instructions for YNHH staff to YNHH Finance Department
• Prepares payment for monthly salary reimbursement to YNHH
• Reviews the monthly PANH credit card statements for accuracy and reconciles against receipts before payment
• Prepares all payments for PANH expenses using the appropriate hospital / non hospital system
• Reviews financial results on a monthly basis to ensure accuracy and completeness of financial statements
• Establish systems, policies and procedures in regard to billing, payments, follow up and account reconciliation
• Responsible for the accounts receivable, invoicing and reimbursement functions for all contract and grant proposals
• Deposits cash and checks for PANH at the appropriate financial institution
• Monitors PANH investment accounts and makes recommendations to the Executive Director and PANH Board of Directors
• Participates in the coordination and development of contract and grant proposals and modifications
• Oversees grant and contract spending monitoring for accurate use of funding
• Coordinates the preparation of new and revised contract and grant budget proposals in accordance with funding agency requirements.
• Prepares financial reports for all PANH grants as required by funding agency
• Oversees annual PANH audit and 990 filing
• Prepares 1099 forms for PANH subcontractors
• Oversees and approves Kronos (payroll) bi-weekly
• Oversees the tracking of labor hours across grants internally using appropriate database

Qualifications

EDUCATION

Bachelors Degree in accounting or finance required.

EXPERIENCE

At least 3 years of work experience as an accountant or financial analyst. Knowledge of accounting principles and procedures. Strong analytical skills using Excel. Experience working with a non-profit organization preferred. Experience using Quickbooks required.

SPECIAL SKILLS

Excellent oral and written communication skills. Demonstrated ability to communicate financial information and explain reports to leadership and other business agencies. Must be self-starter as well as team player, organized, detail oriented, and able to handle multiple projects in a given time, including during deadline periods. Implements processes to streamline work and ensure accuracy. This position requires incumbent to be a "superuser" of QuickBooks accounting system. Must be able to form positive working relationships with internal and external customers.