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Construction Project Coordinator

Construction Project Coordinator

CollaberaPalo Alto, CA, United States
27 days ago
Job type
  • Full-time
Job description

Day to day :

  • Monitor and manage construction documents, including RFIs, submittals, change orders, and punch lists, writing purchase orders (knows what this is, any relevant experience with PO)
  • Coordinate with internal teams, vendors, and external contractors to ensure alignment on construction scope, timelines, and deliverables.
  • Understanding how to read, write PO justification and make proper edits
  • Assist in planning and executing lab and infrastructure buildouts, including site walks, subcontractor coordination, timeline tracking, and cost monitoring.
  • Maintain project schedules using construction-specific tools to ensure milestones and deadlines are met.
  • Track and report on construction progress, risks, and corrective actions across multiple projects.
  • Support site safety compliance and collaborate with safety managers during construction activities.
  • Remain adaptable to shifting site conditions and timelines, supporting multiple concurrent buildouts in a fast-paced construction environment.

Must-Haves :

  • 3–5 years of experience in construction project coordination or management support roles.
  • Ability to prepare diligent project close-out documentation, including O&M manuals, as-built drawings, warranties, and final inspection reports.
  • Close outs : following up with vendors, follow up process
  • Relevant lab or technical facility buildout experience (R&D labs preferred; data centers, cleanrooms, and chamber builds are also valuable).
  • Strong familiarity with construction documentation workflows— especially RFIs, submittals, and project close-out procedures.
  • Proven ability to juggle and prioritize multiple responsibilities while staying organized and detail oriented.
  • Specifically experienced in reviewing, submitting, and tracking RFIs, submittals, and punch list items.
  • Pluses :

  • Highly adaptable and able to thrive in evolving project environments.
  • Proficient with construction scheduling tools (Primavera P6, MS Project, Smartsheet, Asana, or similar).
  • Experience working with general contractors or on GC-led construction sites is a major plus.
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    Construction Project Coordinator • Palo Alto, CA, United States

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