Administrative Assistant to Transportation & Operations

Buchanan Community Schools is welcoming applicants for an Administrative Assistant to Transportation & Operations . This administrative assistant will assist the transportation supervisor in the area of dispatching bus drivers to ensure safe, timely transportation of district students to school and related school events and clerical work for the maintenance department. Assists in the development and maintenance of bus routes. Assists with emergencies and adjustments due to accidents, weather, breakdowns or school schedules. Assists parents, drivers, and school administrators in the resolution of problem situations.

General Duties and Responsibilities :

• Answers routine phone inquiries, takes messages, routes calls
• Processes purchase orders & work orders
• Takes / transcribes notes for correspondence
• Types, prepares, distributes reports, mailings & correspondence
• Performs receptionist duties with the public and staff
• Prepared and follows-up on purchase orders for department's vehicle operation and supplies
• Processes purchase orders & work orders for transportation & operations departments
• Corrects and maintains budget records in cooperation with Business Office using monthly budgeting printouts
• Prepares field trip forms for distribution to drivers
• Opens and distributes mail for the departments
• Maintains accurate files and records
• Transmits transportation information to schools, drivers and the public
• Maintains communication with bus drivers via two-way radio
• Assists in routine office operations
• Promotes safety practices for all transportation employees
• Helps maintain records on buses and reports fleet accidents and property damage
• Maintains accurate route records
• Maintains equalization charts and records as required
• Responsible for the operations of Copy Central, including making copies and sorting mail
• Responsible for van request schedules
• Attends Open House and other functions as requested
• Orders, processes, and maintains office materials and equipment
• Operates standard office equipment. (Fax, email, modems, computers, district adopted office software, copy machines.)
• Takes annual inventory
• Drives a route bus, trip bus or route van as needed CDL preferred or willing to obtain.
• Maintains regular, reliable and punctual attendance
• The employee shall remain free of any alcohol or nonprescribed controlled substances in the workplace throughout their employment in the District

Supervisory Responsibilities : None

Qualification Requirements : to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands : the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment : the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Position Details :

Application and supporting materials should be submitted using

Buchanan Community Schools' online employment link :

Questions about the position or the district can be sent to Jennifer Templeton at :

jtempleton@buchananschools.com

BUCHANAN BOARD OF EDUCATION

STATEMENT OF ASSURANCE OF COMPLIANCE WITH FEDERAL LAW

Buchanan Community Schools complies with all federal laws and regulations prohibiting discrimination and with all requirements and regulations of the U.S. Department of Education. It is the policy of the Board of Education that no person on the basis of race, color, religion, national origin or ancestry, age, gender / sex, height, weight, marital status, or disability shall be subjected to discrimination in any program, service, or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education. Compliance Officers for Affirmative Action and review of Federal requirements are as follows : Section 504 and ADA; Callie Campbell (Director of Special Education, 695-8442), Title IX and Title VI; Brian Pruett (Buchanan High School Principal, 695-8404) and Shelby Beasley (Buchanan Middle School Principal, 695-8406).