Dallas Corporate Executive Assistant

GranitePlano, TX, US

9 days ago

Job type

Full-time

Job description

Position Responsibilities :

Schedule appointments, make travel arrangements, schedule events, prepare expense reports, and maintain calendars and contacts for assigned executives
Coordinate and plan Executive Committee retreats and meetings, including assigned executives' involvement in industry associations and charity organizations
Lead team to coordinate and plan all company-wide events and activities, including milestone anniversary parties
Organize and maintain files, correspondence, and other records, including maintaining company legal documents and electronic filings for CAO
Prepare correspondence and written documentation, including composing correspondence of a routine nature, agendas for staff meetings, reports, and presentations
Work with other executive assistants to prepare the annual budget for the Executive Overhead department and monitor expenses to ensure budget adherence throughout the year
Work with other executive assistants to prepare and review monthly variance reports for the Executive Overhead department to monitor budget adherence and identify discrepancies
Coordinate general corporate admin tasks, including office moves, sending marketing mailouts, and inputting and coding invoices in Nexus for the Executive Overhead department
Order company stationery for the entire organization
Oversee all corporate accounts, including Amazon, Onsolve, etc., ensuring efficient account management
Work closely with other executive administrators and administrative assistants to provide support and guidance as needed

Essential Functions :

Ability to consistently apply education, experience and good judgment at a consistently high level of performance, both in quantity and quality.

Ability to consistently handle stressful, multiple priorities under rapidly changing circumstances and goals and without all necessary resources.

Ability to consistently, frequently and effectively communicate and collaborate with individuals and groups primarily face-to-face, but also by telephone and electronic media.

Exceptional ability to adapt, to innovate, and to comply with Granite's policies and culture, along with all applicable laws and the highest ethical standards.

Ability to concentrate for long periods of time, whether alone or working with people in close proximity to you.

Ability to consistently attend work and to be punctual at the office.

Role-Based Competencies :

Drives Results - taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm; Consistently achieving results, even under tough circumstances

Customer Focus - Building strong customer relationships and delivering customer-centric solutions; Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

Cultivate Innovation - Creating new and better ways for the organization to be successful

Situational Adaptability - Operating effectively, even when things are not certain or the way forward is clear; Adapting approach and demeanor in real time to match the shifting demands of different situations

Courage - Stepping up to address difficult issues, saying what needs to be said; Holding self and others accountable to meet commitments

Instills Trust - Gaining the confidence and trust of others through honestly, integrity, and authenticity

Qualifications / Requirements :

Bachelor's degree (BA / BS) from four-year college or university is preferred, high school diploma or general education degree (GED) required

10+ years of previous related experience.

Proficient in Microsoft Office suite

Physical Requirements :

Ability to independently move throughout the office and consistently and continuously perform essential job functions.

Ability to lift and / or move up to 25 pounds.

Travel Required :

Minimal travel, up to 5%.

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Granite is proud to be an Equal Opportunity Employer. We prohibit discrimination based upon race, religion, color, national origin, marital status, gender (including pregnancy, childbirth, or related medical conditions), genetic information, sexual orientation, gender identity, gender expression, age, military or veteran status, disability, or any other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.

Create a job alert for this search

Executive Assistant • Plano, TX, US