Executive Personal Assistant

Velvet CaviarBrooklyn, New York, United States

30+ days ago

Job type

Full-time

Job description

About the Role

Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.

This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.

Key Responsibilities

Executive & Administrative Support

Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
Oversee inbox management; draft responses and flag priority items
Attend meetings, take notes, and manage follow-up action items
Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
Act as a gatekeeper, managing the CEO’s time and workload effectively
Coordinate domestic and international travel (including arrangements for her small dog)
Send and arrange vendor and personal payments on behalf of CEO

Creative & Brand Support

Support CEO’s personal social media presence (TikTok & Instagram) : film, edit, brainstorm, and keep content aligned with trends and brand identity

Offer creative input for event outfits, content shoots, and personal brand moments

Source, pick up, and return items for content, events, and daily needs

Manage closet organization and resale (e.g., Postmark listings)

Personal & Lifestyle Support

Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion

Maintain the CEO’s office space and household organization and logistics

Assist with CEO’s small dogs, as needed (must be dog-friendly)

Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)

Handle expense reports, reimbursements, and bill payments

Project & Event Coordination

Organize personalized gifting and coordinate events

Help plan and coordinate company events and special projects

Support internal creative initiatives and cross-functional priorities

Anticipate the CEO’s needs and proactively look around corners for solutions

You Are...

Highly organized, detail-obsessed, and thrive at managing chaos with calm

A natural problem solver who’s proactive and solutions-oriented

A strong communicator — professional, clear, and personable

Tech-savvy with experience across Google Suite, calendar / email systems, and editing tools for IG / TikTok

Fashion-forward and social-media fluent with a sharp eye for aesthetics

A team player with positive energy who’s service-minded and discrete

Someone with a valid driver’s license who can confidently navigate NYC

Requirements

3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments

Based in NYC with deep familiarity navigating the city

Comfortable managing both professional and personal tasks with professionalism and care

Prior experience supporting social media or a personal brand is a strong plus

Must love dogs and be flexible to assist as needed

Available for occasional evening / weekend needs based on CEO’s schedule or travel / events

Bonus Points If You...

Have experience with small-business operations or startup environments

Have a background or interest in fashion, beauty, or influencer marketing

Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips

PERKS :

Be a key strategic leader at a fast-growing brand!

Competitive salary + performance-based bonuses

Nice office located at the Brooklyn Navy Yard

Hybrid schedule with 1-2 days a week in office

PTO Days + Specified National Holidays Off

Health Insurance coverage + other benefits

Quarterly team events and or retreats

Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

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Personal Assistant • Brooklyn, New York, United States

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