Office Svcs Coordinator

Office Services Coordinator

We are looking for an organized and detail-oriented Office Services Coordinator to provide comprehensive administrative support for a dynamic team in Irvine, California. In this role, you will handle a variety of office tasks, ensuring smooth operations and efficient workflow. This is a long-term contract position with the potential for extension or conversion based on business needs.

Responsibilities :

• Process vouchers accurately and on time for various transactions.
• Prepare and reconcile expense reports, including tracking and submitting receipts.
• Provide administrative support for contracts, including documentation tracking and coordination with stakeholders.
• Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting.
• Manage electronic document signing processes using DocuSign, including tracking and filing completed documents.
• Support minor marketing tasks and assist in organizing internal or client-facing events.
• Coordinate and schedule meetings for brokers, ensuring timely communication and availability.
• Prepare marketing materials, including printing and binding collateral for presentations and client meetings.
• Perform general administrative duties to support the team's daily operations.

Requirements :