Bilingual part time admin assistant for Reno NV const firm

Job details

Spherion Staffing Reno, NV is recruiting for a bilingual part time admin assistant for a growing construction firm in Reno, NV, seeking a highly organized, detail-oriented, and professional Bilingual (Spanish / English) Part-Time Administrative Assistant. This role is essential for ensuring smooth daily office operations and serving as a crucial communication link between management, office staff, field crews (many of whom primarily speak Spanish), vendors, and clients ...

11am-4pm M-F

Responsibilities :

Bilingual Communication : Act as the primary Spanish-language contact for field crew members, assisting with forms, scheduling, and general inquiries. Fluently translate verbal and written communications between Spanish-speaking employees / subcontractors and English-speaking management.

Office Support : Greet visitors, answer and screen incoming phone calls, and manage correspondence (email, mail, faxes) in a professional manner.

Documentation & Filing : Prepare, organize, and maintain physical and electronic project files, contracts, permits, lien waivers, and other essential construction documents.

Data Entry : Accurately enter data into construction management software, spreadsheets (e.g., Microsoft Excel), and databases.

Financial Assistance : Assist with basic accounting / bookkeeping tasks, such as tracking and coding invoices, processing expense reports, and preparing payment requests.

Logistics & Scheduling : Coordinate and schedule meetings, site visits, and travel arrangements for the management team as needed.

General Administration : Manage office supply inventory, operate standard office equipment, and handle other clerical duties as assigned to support the construction and project management teams.

Working hours : 11 : 00 AM - 4 : 00 PM

Skills :

Language : Native or near-native fluency in both Spanish and English (written and verbal) is required.

Experience : Proven experience (1+ years preferred) in an administrative, clerical, or office assistant role, preferably within the construction, engineering, or related industry.

Technical Skills : Proficient with Microsoft Office Suite (Word, Excel, Outlook). Familiarity with construction management software (e.g., QuickBooks, Procore, etc.) is a plus.

Location : Must be based in or near Reno, NV, and available to work part-time hours at our office location.

Soft Skills : Excellent organizational, time management, and problem-solving skills with meticulous attention to detail. Strong ability to handle sensitive and confidential information with discretion.

Education : High School

Experience : 1-4 years

Qualifications :

Working knowledge of construction terminology, documentation, and processes.

Previous experience working in an office.

Bilingual capability

Temp to hire part time bilingual administrative assistant position for Reno, NV construction firm! Apply today!Show lessShow more

Spherion Staffing Reno, NV is recruiting for a bilingual part time admin assistant for a growing construction firm in Reno, NV, seeking a highly organized, detail-oriented, and professional Bilingual (Spanish / English) Part-Time Administrative Assistant. This role is essential for ensuring smooth daily office operations and serving as a crucial communication link between management, office staff, field crews (many of whom primarily speak Spanish), vendors, and clients

11am-4pm M-F

Responsibilities :

Bilingual Communication : Act as the primary Spanish-language contact for field crew members, assisting with forms, scheduling, and general inquiries. Fluently translate verbal and written communications between Spanish-speaking employees / subcontractors and English-speaking management.

Office Support : Greet visitors, answer and screen incoming phone calls, and manage correspondence (email, mail, faxes) in a professional manner.

Documentation & Filing : Prepare, organize, and maintain physical and electronic project files, contracts, permits, lien waivers, and other essential construction documents.

• ...

Data Entry : Accurately enter data into construction management software, spreadsheets (e.g., Microsoft Excel), and databases.

Financial Assistance : Assist with basic accounting / bookkeeping tasks, such as tracking and coding invoices, processing expense reports, and preparing payment requests.

Logistics & Scheduling : Coordinate and schedule meetings, site visits, and travel arrangements for the management team as needed.

General Administration : Manage office supply inventory, operate standard office equipment, and handle other clerical duties as assigned to support the construction and project management teams.

Working hours : 11 : 00 AM - 4 : 00 PM

Skills :

Language : Native or near-native fluency in both Spanish and English (written and verbal) is required.

Experience : Proven experience (1+ years preferred) in an administrative, clerical, or office assistant role, preferably within the construction, engineering, or related industry.

Technical Skills : Proficient with Microsoft Office Suite (Word, Excel, Outlook). Familiarity with construction management software (e.g., QuickBooks, Procore, etc.) is a plus.

Location : Must be based in or near Reno, NV, and available to work part-time hours at our office location.

Soft Skills : Excellent organizational, time management, and problem-solving skills with meticulous attention to detail. Strong ability to handle sensitive and confidential information with discretion.

Education : High School

Experience : 1-4 years

Qualifications :

Working knowledge of construction terminology, documentation, and processes.

Previous experience working in an office.

Bilingual capability

Temp to hire part time bilingual administrative assistant position for Reno, NV construction firm! Apply today!Show lessShow more

key responsibilities

Bilingual Communication : Act as the primary Spanish-language contact for field crew members, assisting with forms, scheduling, and general inquiries. Fluently translate verbal and written communications between Spanish-speaking employees / subcontractors and English-speaking management.Office Support : Greet visitors, answer and screen incoming phone calls, and manage correspondence (email, mail, faxes) in a professional manner.Documentation & Filing : Prepare, organize, and maintain physical and electronic project files, contracts, permits, lien waivers, and other essential construction documents.Data Entry : Accurately enter data into construction management software, spreadsheets (e.g., Microsoft Excel), and databases.Financial Assistance : Assist with basic accounting / bookkeeping tasks, such as tracking and coding invoices, processing expense reports, and preparing payment requests.Logistics & Scheduling : Coordinate and schedule meetings, site visits, and travel arrangements for the management team as needed.General Administration : Manage office supply inventory, operate standard office equipment, and handle other clerical duties as assigned to support the construction and project management teams.

experience

1-4 years

skills

Language : Native or near-native fluency in both Spanish and English (written and verbal) is required.Experience : Proven experience (1+ years preferred) in an administrative, clerical, or office assistant role, preferably within the construction, engineering, or related industry.Technical Skills : Proficient with Microsoft Office Suite (Word, Excel, Outlook). Familiarity with construction management software (e.g., QuickBooks, Procore, etc.) is a plus.Location : Must be based in or near Reno, NV, and available to work part-time hours at our office location.Soft Skills : Excellent organizational, time management, and problem-solving skills with meticulous attention to detail. Strong ability to handle sensitive and confidential information with discretion.

qualifications

Working knowledge of construction terminology, documentation, and processes.Previous experience working in an office.Bilingual capability

education

High School

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