Office Manager

About Hunter Strategy

Hunter Strategy has a unique philosophy to technical project delivery. We treat all our customers like mission partners because they rely on our team to meet their objectives through complex software engineering, cloud operations, and cyber risk management solutions. Hunter Strategy was founded on the premise that IT is 21st century infrastructure - critically important but only instrumentally valuable. Accordingly, our teams look at problems with a single objective : the identification and enablement of the right capability to address the most vexing problems our Mission Partners face. We continue to support our partners' success by leveraging the right technology, with the right plan, and the right team to address tomorrow's challenges today.

POSITION OVERVIEW

The Office Manager serves as the operational backbone of Hunter Strategy's physical workspace and administrative functions, ensuring seamless day-to-day operations. This position requires a unique blend of administrative excellence, operational efficiency, and interpersonal skills to support our technology consulting organization serving both government and commercial clients. The role demands someone who can balance multiple priorities while maintaining the professional standards expected in a federal contracting environment.

CORE RESPONSIBILITIES

Facilities Management & Operations

Oversee all aspects of office facilities including space planning, maintenance coordination, and vendor relationships. Ensure physical workspaces meet security requirements for government contracting, to include managing access control systems, visitor protocols, and secure areas for classified work. Coordinate office moves, renovations, and equipment installations while minimizing disruption to ongoing operations.

Administrative Leadership

Serve as the primary point of contact for physical / office-related administrative needs across the organization. Manage office supplies procurement, inventory, and asset tracking in compliance with company policies. Coordinate with IT for equipment deployment and recovery as necessary. Oversee mail distribution, shipping / receiving, and document management processes including secure disposal procedures.

Event & Meeting Coordination

As needed / if directed, plan and execute company events including quarterly executive meetings, all-hands gatherings, and client visits. Coordinate logistics for both in-person and hybrid meetings, ensuring appropriate technology setup and catering arrangements. Manage conference room scheduling and maintain meeting spaces to professional standards.

Vendor & Supplier Relations

Manage relationships with facilities vendors, service providers, and suppliers in accordance with Hunter Strategy's procurement policies. Submit procurement requests through approved systems, track vendor performance, and ensure service level agreements are met. Coordinate with the Corporate Center team on vendor compliance and documentation requirements.

Compliance & Security Support

Support physical security requirements for CMMC and other compliance frameworks. Maintain visitor logs, coordinate security badge issuance, and ensure clean desk policies are followed. Assist with documentation for compliance audits related to physical security and facilities management.

Travel & Logistics Coordination

Provide administrative support for travel arrangements when requested. Assist with travel documentation and expense report submission deadlines. Coordinate logistics for visiting team members and ensure smooth onboarding for new employees regarding office procedures.

Financial Administration Support

Process facilities-related invoices and track budgets for office operations. Assist with expense report processing and procurement documentation. Maintain accurate records for audit purposes and coordinate with finance team on budget planning.

CRITICAL COMPETENCIES

Organizational Excellence

• Exceptional attention to detail and ability to maintain multiple tracking systems
• Strong project management skills for coordinating office initiatives
• Ability to prioritize competing demands and adjust quickly to changing needs
• Systematic approach to problem-solving and process improvement

Communication & Relationship Management

Technical & Compliance Awareness

QUALIFICATIONS

Required :

Preferred :

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

SUCCESS METRICS

GROWTH OPPORTUNITIES

This position offers exposure to all aspects of business operations in a growing technology consulting firm. Successful performance can lead to expanded responsibilities in corporate operations, compliance management, or facilities planning. The role provides excellent visibility across the organization and opportunity to contribute to strategic initiatives.