Cost Administrator

Cost Administrator

Location : Littleton, MA (Daily commute required)

Position Summary : The Cost Administrator will be an integral member of the Project Controls team, providing essential administrative and technical support to the Cost Manager and Cost Engineers. This position plays a key role in maintaining accurate cost data, coordinating project reporting, and ensuring consistency between field operations, project management, and accounting for heavy civil construction projects.

Key Responsibilities :

• Promote and adhere to all company Safety policies and procedures, including reporting all incidents, accidents, and near-misses, in support of our core value : Safety First, in everything we do.
• Assist the Cost Manager and Cost Engineers with the collection, entry, and verification of cost and production data from field operations.
• Review daily reports, timecards, and equipment usage logs to ensure accurate cost coding and alignment with project budgets.
• Maintain and update project cost tracking systems and spreadsheets to reflect current labor, equipment, and material costs.
• Support preparation of monthly and quarterly cost reports, forecasts, and cost-to-complete summaries.
• Assist in setting up new cost codes, tracking items, and change orders as directed by the Cost Manager.
• Review vendor and subcontractor invoices for accuracy and proper cost allocation prior to submission for payment.
• Help reconcile project cost data with accounting and project management systems (e.g., Viewpoint or similar).
• Maintain organized electronic and physical files for cost documentation, change orders, and financial reports.
• Coordinate communication between project teams, accounting, and management regarding cost tracking and reporting needs.
• Provide administrative support for project cost meetings, including report preparation, documentation updates, and data entry.

Qualifications :

Necessary Attributes :