Sourcing Specialist
The Sourcing Specialist I supports procurement, invoicing, payment processing, and supplier coordination. This role requires strong customer service skills, the ability to thrive in a fast-paced environment, and attention to detail in financial and purchasing operations.
Key Responsibilities
1. Invoice & Payment Processing
- Manage end-to-end processing of invoices, including receipt, coding, data entry, scanning, and payment.
- Resolve invoice discrepancies, disputes, and ensure alignment with contract terms.
- Monitor and apply early-pay discount opportunities.
2. Procurement & Purchase Order Management
Create, review, and update Purchase Orders, Blanket Purchase Agreements, and Contract Purchase Agreements.Ensure proper coding and alignment of POs to contracts.Manage approval workflows and maintain accurate system entries.3. Supplier & Internal Stakeholder Relations
Serve as a primary point of contact for suppliers and internal customers.Address inquiries, provide system status updates, and maintain strong working relationships.Resolve payment issues in collaboration with operations and support teams.4. Financial Reporting & Documentation
Apply strong understanding of account classification for accurate transaction reporting.Compile and analyze financial data to support reporting, budgeting, and accrual processes.Reconcile purchasing card statements and maintain documentation accuracy.5. Systems Expertise & Process Optimization
Maintain proficiency in core business systems (e.g., Oracle, Kofax).Troubleshoot system errors, ensure data integrity, and support upgrades or process enhancements.Collaborate on projects aimed at improving procurement and payment workflows.6. Records & Compliance Management
Maintain secure storage, filing, and retrieval of procurement and financial records.Ensure compliance with corporate record retention and audit standards.Support document imaging systems and maintain electronic document accuracy.Required Skills
Strong customer service and communication abilitiesAbility to work efficiently in a fast-paced, challenging environmentDetail-oriented with strong organizational skillsPreferred Skills
Accounting backgroundPrior supply chain or procurement experienceExperience with Oracle and / or Kofax