Business Manager (24024)

The FAMU-FSU College of Engineering is pleased to announced the acceptance of qualified applications for the Business Manager vacancy.

Responsibilities

The Research Grant Business Manager is responsible for managing the business and administrative operations of the major grants (project with a budget >

5M or accumulative project budget >

5M for individual faculty / Pl) portfolio; The Business Manager will represent the faculty members' portfolio of business affairs using the above criteria; The manager will be the point of contact to ensure consistent financial and budgeting practices comply with the Institute and funding agencys financial and business guidelines; The manager will actively carry out the portfolios short- and long-range financial operation and performance planning and provide a full range of post-award services to the designed large grants and faculty members.

Monitors all financial activity to ensure that the portfolio and projects is financially sound and in compliance with all Institute financial policies; Act as the central point of contact for all financial activities within the assigned portfolios; Troubleshoot all financial-related matters to ensure successful resolution; Coordinates with the finance team to ensure accurate budget management and financial reporting; Maintains and apply detailed knowledge of the performance plan and the link between the appropriate budgets and the financial activities of the portfolio and the sub-portfolios within; Provide detailed budgetary information to support researcher appointments, travel, and purchasing; Oversees preparation and maintenance of operating budgets to forecast portfolio financial needs and to establish a working document for planning and reporting purposes; Prepare budget recon and conduct budget amendments; and maintain monthly budget meeting with the Pis .

Maintains accurate documentation of all external requests and communication with external sponsoring agencies, such as performance reports, budget amendments, no-cost extensions, etc.; Ensures accurate and timely submission of all grant reports, including narrative summaries and financial data; Stays updated on relevant grant regulations and compliance standards; Maintains comprehensive grant documentation and records for audit purposes; Conducts audits of financial activities within the Portfolio and implement corrective procedures as needed; Executes other post-award duties and special projects as assigned; Coordinates with the Office of Sponsored Research Team to ensure grant funds are utilized accurately and align with project goals; and other duties as assigned.

Minimum Qualifications

Bachelor's degree in appropriate area of specialization and six years of related experience; or master's degree in appropriate area of specialization and four years of related experience.

Recommended Competencies

• Ability to communicate effectively verbally and in writing. Ability to prepare and monitor budget information;
• Ability to adhere to ethical business practices and promote ethical behavior. Ability to develop and implement policies, procedures, goals, and objectives;
• Ability to establish and maintain effective working relationship and meet project deadlines;
• Ability lo evaluate process effectiveness and develop change or alternatives;
• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance;
• Ability to perform accurately in a detail oriented environment;
• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP);
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations and the ability to interpret and apply related University policies, procedures, principles, and practices;
• Knowledge of applicable computer applications and basic computer functions;
• Knowledge of electronic data processing as it applies to fiscal and accounting activities and of the concepts, principles, and practices of management and contract administration ;

Knowledge of federal, state, and private sources for contract and grant funds; and,

This position requires successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire.

Pay Plan

This is an Administrative and Professional (A&P) position.

Conditions of Employment

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

How To Apply

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Reasonable Accommodation

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.

Equal Opportunity / Access

Florida A&M University (FAMU) is committed, as evident in our policies, principles, and practices, to an educational environment and equal opportunity workplace wherein each member of the University community is free from any form of harassment and discrimination. Therefore, the University prohibits discrimination on the basis of race, religion, color, age, disability, sex, sexual harassment, sexual orientation, gender identity, gender expression, marital status, national origin, genetic information, and veteran status, or any other legally protected group status (including Title IX of the Education Amendments of 1972), in accordance with state and federal laws. Discriminatory conduct in the form of sexual misconduct, including sexual harassment, sexual assault, domestic and dating violence, and stalking, is also prohibited.

Contact Information

Acceptance and review of the application will continue until the position is filled. Any questions about the position should be directed to Mrs. Erica Brown at edbrown@eng.famu.fsu.edu .

Schedule

This position works in the office 8am-5pm Monday-Friday, with a 1-hour break for lunch.

Other Information

The ideal candidate will have experience in accounting and / or grants management in a university setting. They will have strong communication and organizational skills.

A work sample will be conducted for applicants selected for an interview.