Executive Administrative Assistant - UHNW Private Office (Santa Monica)

Our High Profile Team in West LA is searching for an exceptional individual to provide administrative support to a distinguished private family office. This position is ideal for someone who is passionate about hospitality, thrives on attention to detail, and takes great pride in their work. As part of a highly dynamic, fast-paced environment, you will play a pivotal role in ensuring smooth operations across several luxury properties, helping to make every experience seamless and extraordinary.

If youre looking for a role with a supportive and encouraging team, where your contributions will be genuinely valued and your potential will be fostered, this is the perfect opportunity for you. You will be given a seat at the table, be involved in a variety of special and high level projects, and be given the opportunity to grow professionally.

Position Summary

You will provide comprehensive administrative support to the management team in our family office. As a vital member, you will help ensure every detail is attended to with the utmost care and precision. Reporting to the Director, you will manage everything from calendar coordination to research projects, events, logistics, and handling confidential requests and information.

Key Responsibilities :

Executive Administration Support :

• Maintain and organize managers' calendars, schedules, and daily to-do lists with unparalleled attention to detail.
• Assist with purchase orders, inventory management, and the timely handling of returns.
• Work closely with vendors and ensure all supplies are ordered, tracked, and distributed with ease.
• Provide research support, prepare documents, and manage a variety of home office responsibilities.
• Handle packing, shipping, and ensuring items are delivered accurately and efficiently.
• Collect and disseminate information to the appropriate departments, ensuring smooth communication and project tracking.
• Coordinate and schedule pet care appointments.
• Complete a wide range of errands, from picking up supplies to delivering items to the properties.
• Take meeting minutes, draft reports, and assist with credit card reconciliations and expense reports.
• Oversee and coordinate staff celebrations in collaboration with the People Systems Coordinator, ensuring a warm and supportive work environment.

Hospitality Excellence :

Collaborative Team Player :

Ideal Candidate :

Additional Responsibilities :

Why This Role Is Unique :

Location :

You will be based primarily in corporate office in Santa Monica

Onsite 5x a week

Salary : $75,000-$85,000 base, plus bonus and 100% paid health benefits