Administrative Assistant 1

Administrative Assistant 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is a trusted provider of mission-enabling solutions for global security. Our Engineering and Sciences (E&S) organization pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission!

Northrop Grumman Mission Systems is looking for you to join our team as an Administrative Assistant 1 based out San Diego, CA.

What you'll get to do :

Candidate will contribute Field Administrative Support to the Networked Information Solutions team with a focus on providing exceptional program support for an organization of 140+ personnel. Duties will include interaction with a variety of internal and external high-level customers, military personnel and internal personnel. This position supports employees within the Field Engineering Networked Information Solutions Department to gather information for reports, research problems, or track actions both stateside and overseas.

The Administrative support position performs office functions such as setting up and maintaining files, coordinating travel, supporting deployment readiness tasking and answering questions relating to travel and deployment operations, established policies and procedures.

Key Responsibilities :

Utilize MS Word, Outlook, PowerPoint and Excel.

Handle the distribution of incoming message communications, preserving confidentiality in all interactions, and coordinating other personnel support related requirements.

Exercise good judgment while handling confidential information and demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.

Coordinate domestic and international travel arrangements and review expense reports in a timely manner for assigned staff.

Attend meetings, generate meeting minutes, and follow-up on daily / weekly action items.

Respond to a wide variety of employee requests - provide direct support and / or resources as appropriate.

Manage and / or support special projects assigned.

Provide back-up support for other Deployment Readiness staff as needed.

Basic Qualifications :

High School Diploma and 6 months of hands-on experience.

Demonstrated ability to perform detail-oriented work.

Skilled with MS Office Suite (Word, Excel, PowerPoint, Outlook, Access).

Proven ability to be proactive, highly motivated, collaborative and adaptable, with excellent organizational skills including the ability to handle multiple tasks, changing needs, and competing priorities.

Strong oral and written communication skills.

Team player and ability to work with all levels of management and administrative support.

Travel up to 10% may be required.

U.S. Citizenship and a current / active DoD Secret level clearance required.

Preferred Qualifications :

Expertise in CONCUR integrated travel and expense management system

Experience with travel coordination and immigration requirements for overseas travel

Familiarity with Northrop Grumman Corporation systems (Concur, SmartBuy, and other NG tools)

Primary Level Salary Range : $38,600.00 - $64,300.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and / or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.