Administrative Assistant

The part-time Administrative Assistant supports and assists with general office activities and projects of the association with administrative tasks, and provides customer service support. Under moderate supervision, the position reports to the Community Manager, and work will involve contact with homeowners and board members.

This position will report to our Richardson office and support a community in the Frisco area. The position will be Monday through Friday, with approximately 20 hours per week. There may be some flexibility with the hours. There will also be occasional evening board meetings to attend.

Compensation :

$20.00 to $21.00 / hour, depending on experience

Duties include, but are not limited to :

• Vendor Communication - scheduling vendors, paying invoices, working directly with the board to coordinate on needed repairs
• Homeowner Communication - Assist with communication with homeowners who come into the office onsite, via email, via TownSq, via phone, or on the Association's website
• Compliance inspections - Assist with community inspections, review and issue violations, and mail violations
• Clubhouse reservations - tracking, taking deposits, coordinating the clubhouse monitor, and scheduling reservations
• Attend board meetings with Community Manager and take minutes at the meetings (if requested)
• Process minor violations
• Organize and prepare correspondence relating to association business
• Receives and responds to incoming calls from homeowners, Board members, and vendors, and follows through on various requests
• Reviews invoices for completeness and accuracy of charges and prepares payable vouchers for the manager's approval
• Processes and distributes incoming and outgoing mail for the Association
• Prepares and assists community managers with monthly board packages and in-house mailings
• Update homeowner and association information in C3 and shared files
• Support the Community Manager with tracking lease properties within the community, and sending communication and violations as needed
• Processes print jobs, scanning, and faxing as general office support when needed
• Files association documents for General Manager and arranges for delivery and pick up of documents from storage when necessary
• Process gate requests
• The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind the work of different assignment positions
• Other duties as assigned
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)

at a proficient level.

Education and Experience :

Working Conditions :