Pre-Award Lead Specialist

Job Title : Pre-Award Lead Specialist

Location : Kennesaw, Georgia

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 292134

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Responsible for the management of assigned staff and oversight in the areas of proposal review, grant award and contract intake and review, and building and maintaining positive relations with internal and external customers and partner various KSU offices, analyzing and interpreting policy and procedures related to research administration, and developing and disseminating research administration-related information to the campus. Builds and maintains partnering relationships with internal stakeholders and other operational departments while acting as a liaison with sponsors.

Responsibilities

KEY RESPONSIBILITIES :

1. Leads assigned staff within the Pre-Award unit

2. Advises on and contributes to applicable policies and procedures for proposal review and submission, award intake, and other pre-award related areas

3. Develops and provides detailed proposal checklists, templates, and timelines to manage workflows and help guide faculty and their staff through the proposal development process.

4. Reviews federal, state, local, nonprofit, and industry grant and contract applications

5. Provides guidance throughout the budget development process ensuring compliance and accuracy prior to proposal submission.

6. Obtains and / or provides institutional components of proposals and performs administrative validation on all proposal elements

7. Prepares proposals for submission to sponsors using electronic submission portals, including Cayuse (KSU¿s grants management system), FastLane / Research.gov, Assist, and grants.gov

8. Manages routing process in Cayuse or other electronic grants management system

9. Facilitates Just-In-Time and other pre-award actions requiring institutional authorized review

10. Intakes awards and prepares internal documentation for hand off to other Sponsored Programs Administration units

11. Interacts regularly with and provides high quality customer service to faculty and other staff throughout the proposal development and submission process

12. Leads team and faculty training

13. Aids in electronic system management and updating for both internal and sponsor systems

14. Serves as primary intermediary with all pertinent sponsors, faculty, staff and campus entities

15. Ensures adherence to quality standards, all policies, and award regulations

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of higher education or equivalent combination of education and / or experience

Required Experience

Five (5) years of experience in a sponsored programs office aiding in proposal review, submission, and management of externally sponsored activity and / or research development within a university setting, non-profit institution or academic medical centers

Experience with applying and interpreting Uniform Guidance 2 CFR 200, federal agency specific regulations, and non-federal sponsor guidelines

Preferred Qualifications

Additional Preferred Qualifications

Certified Research Administrator (CRA) or Certified Pre-award Research Administration (CPRA)

Preferred Educational Qualifications

Advanced degree from an accredited institution of higher education

Preferred Experience

Experience with Cayuse or electronic grants management systems

Experience using electronic systems, including FastLane / Research.gov, Assist, and grants.gov to submit grant / contract proposals

Experience using project management software to organize workflow a plus

Proposed Salary

The midpoint of the salary range is $96,000. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu / benefits.

Knowledge, Skills, & Abilities

ABILITIES

Able to work independently without guidance

Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

Knowledge and understanding of relevant policies and / procedures that govern major federal and non-federal sponsors

Understanding of research administration roles and responsibilities for internal and external resources

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653 .

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is a supervisory position.

This position does not have financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position may travel 1% - 24% of the time.

Background Check

• Standard Enhanced
• Education Verification

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and / or verification of academic credentials.

https : / / www.usg.edu / hr / assets / hr / hrap_manual / HRAP_Background_Investigation_Employment.pdf