Executive Assistant

Executive Assistant

We are seeking a dynamic and people-driven Executive Assistant (EA) to join our Engineering administrative team. This permanent role will provide support to a GVP and up to 2 VPs. As a part of the Engineering EA team, you will play a pivotal role in keeping the organization running smoothly and efficiently, fostering team morale and cohesion. The ideal candidate has executive presence, is highly organized, personable, exhibits exceptional judgment, has a keen eye for detail, and a strategic mindset. As a partner to Engineering Leaders, you will be responsible for a wide range of tasks that align with business objectives. This position requires constant communication, a high degree of business maturity, and strict confidentiality.

This position is an individual contributor role reporting to the Lead Executive Assistant.

Responsibilities

• Act as the primary point of contact for G / VPs and Leaders
• Develop and maintain structured systems to optimize the G / VP's time and activities
• Resolve internal and external scheduling conflicts proactively
• Provide support for team Town Hall meetings by sending reminders, deck creation, managing webinars, and facilitating Q&A sessions
• Manage a complex calendar that includes : scheduling meetings across various time zones, travel, conferences, earnings, presentations (off-site and internal), and group events
• Make comprehensive and end-to-end travel arrangements and process expense reports
• Serve as a creative problem solver, liaison, and facilitator in managing support responsibilities
• Draft, review, and edit correspondence, reports, and executive-level presentations with a high level of accuracy and attention to detail
• Collaborate with EAs to the leadership team and provide backup support as needed

Job Designation

Hybrid : Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency : Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role / job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What You Bring

Basic

Preferred

Wage Transparency

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations :

California : $45.19 / hour - $65.67 / hour

Washington, Maryland, New Jersey and New York (including NYC metro area) : $42.98 / hour - $58.71 / hour

This role is also eligible for the following :

Global benefits provide options for the following :

Life at DocuSign

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.

Applicant and Candidate Privacy Notice

States Not Eligible for Employment

This position is not eligible for employment in the following states : Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

EEO Statement

It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

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