Receiving Clerk

Position Function :

Responsible for verifying and documenting incoming shipments at the university receiving station ensuring accurate delivery to departments and maintaining corresponding records. This role establishes the point of obligation liability and accountability for goods received on behalf of the university and supports administrative and operational functions related to receiving and delivery.

Salary Grade : 08

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC these positions are Unclassified and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities :

The following examples illustrate the types of duties assigned to this position. Similar or related tasks may also be required.

1. Unload incoming freight and inspect for damage overages or shortages.

2. Verify shipments against freight bills packing lists and purchase orders using BANNER Finance Bully Buy E-Procurement system and electronic tracking systems.

3. Scan and log shipments according to established guidelines.

4. Document discrepancies in tracking systems and carrier documents; obtain carrier signatures for acknowledgment and coordinate with shipping clients.

5. Take digital photos of questionable freight and attach to electronic records.

6. Label packages for delivery zones and departments using tracking system-generated labels.

7. Prioritize time-sensitive shipments and coordinate expedited delivery with delivery crew.

8. Investigate misdirected shipments and assist departments in resolving post-delivery discrepancies.

9. Prepare reports including transaction volumes discrepancies and productivity metrics.

10. Maintain accurate inventory records and appropriately label surplus / disposal items.

11. Coordinate delivery schedules with delivery crew to meet established timetables.

12. Assist with salvage and e-waste including item shelving equipment loading and disposal arrangements.

13. Keep warehouse and dock areas clean and organized.

14. Answer and route incoming calls file receipts and related documents and communicate with departments regarding issues delivery status and other concerns.

15. Operate university systems (e.g. BANNER BullyBuy TrackPad etc) to retrieve necessary information.

16. Drive university vehicles to deliver freight as needed.

17. Perform other related duties as assigned.

Supervision :

Received : Reports to a designated supervisor.

Given : Coordinates activities of delivery crew as requested.

Minimum Qualifications :

1. High school diploma or equivalent.

2. One year of related experience.

3. Valid drivers license required for positions involving vehicle operation.

• or-

Any equivalent combination of related experience and / or education approved by the Department of Human Resources Management.

Knowledge Skills and Abilities :

Duties require basic physical and mental skills and abilities including :

1. Proficient use of computers.

2. Proficient use of office equipment.

3. Driving vehicles.

4. Proficient use of hand trucks and pallet jacks.

5. Ability to follow detailed instructions and procedures with minimum supervision.

Working Conditions and Physical Effort

1. While performing the duties of this job the employee is regularly required to stand; walk; use hands to handle or feel; reach with arms and hands; stoop bend or kneel; talk and hear.

2. The employee is regularly required to lift and / or move up to and frequently over 75 lbs.

3. Employees in this position are regularly exposed to fumes or airborne particles and outside weather conditions.

4. The noise level is moderate

Instructions for Applying :

Link to apply : applicants MUST apply online at to be considered for this position.

The following documents and information are required for application :

Resume

Contact information for at least three professional references

Equal Employment Opportunity Statement :

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment programs or activities based on race color ethnicity sex pregnancy religion national origin disability age sexual orientation genetic information status as a U.S. veteran or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance 231 Famous Maroon Band Street P.O. 6044 Mississippi State MS 39762 .

What do I do if I need an accommodation

In compliance with the ADA Amendments Act (ADA) if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity please contact the Department of Human Resources Management at tel : or .

If you have any questions regarding this policy contact the Department of Human ResourcesManagement at or . Upon request sections of thisjob listing are available in large print and readers are available to assist the visually impaired.

Key Skills

Endpoint Security,Customer Service,Finance Control,Inventory Management,Adobe

Employment Type : Full-Time

Experience : years

Vacancy : 1