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Administrative Assistant_MST
Administrative Assistant_MSTHonorVet Technologies • Farmington, CT, United States
Administrative Assistant_MST

Administrative Assistant_MST

HonorVet Technologies • Farmington, CT, United States
4 days ago
Job type
  • Full-time
Job description

Duration : 0-4 month(s)

Description / Comment :

Executive Administrative Assistant

This role is a temporary role that will be covering for a maternity leave. The length of the contract will be approximately 3-4 months. The position will be hybrid (remote and office) but will require at least 3 days in the Farmington, CT office.

Act as an executive administrative assistant for :

  • Executive Vice President, Chief Product, Delivery and Customer Officer
  • Vice President, Sales and Marketing
  • Vice President, Field Operations
  • Executive Director, Product Management

Essential Responsibilities :

  • Interface with all levels of the organization in a professional and effective manner
  • Analyze complex information and requests to ensure timely and successful outcomes
  • Handle sensitive information with the utmost confidentiality and professionalism
  • Maintain schedules and materials for meetings and conferences, making timely adjustments as needed
  • Participate in preparation for monthly, quarterly, and annual leadership meetings including agenda development / management, travel and other logistical arrangements, including vendor management as needed
  • Prepare communications and materials; consolidate reports and materials for executive meetings, including senior leader business reviews
  • Manage logistics, invitations, agendas and records for key meetings to ensure a seamless execution and delivery
  • Schedule domestic and international travel and make logistical arrangements; prepare meeting and travel itineraries; monitor and complete expense reports in a timely manner
  • Process purchase orders and invoices; including communicating with vendor and tracking through payment and closure
  • Other administrative support as required

    • Basic Qualifications :

  • 10+ years of progressive administrative experience, supporting senior, ideally c-suite, executives
  • Excellent communication skills, both written and verbal
  • Ability to communicate effectively with a hybrid workforce via videoconference and related

    • technologies

  • Proficient in professionally handling executive customer, shareholder, and other stakeholder inquiries and directing them to appropriate colleague for resolution
  • Thrives in a fast-paced, collaborative environment
  • Takes initiative, is results oriented, and influences others to achieve common goals
  • Highly organized with strong attention to detail, and ability to manage multiple priorities
  • Project management experience with a focus on time and task management inclusive of; tracking deliverables and deadlines via clear timelines / work plans, has processes for organization and collaboration among project stakeholders, and can provide clear reporting
  • Experience managing, maintaining and communicating budgets
  • Moderate to strong skills with Microsoft Office (Excel, Word & PowerPoint)
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    Administrative • Farmington, CT, United States

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