Office Coordinator

Who is Flock

Flock Safety is the leading safety technology platform helping communities thrive by taking a proactive approach to crime prevention and security. Our hardware and software suite connects cities law enforcement businesses schools and neighborhoods in a nationwide public-private safety network. Trusted by over 5000 communities 4500 law enforcement agencies and 1000 businesses Flock delivers real-time intelligence while prioritizing privacy and responsible innovation.

Were a high-performance low-ego team driven by urgency collaboration and bold thinking. Working at Flock means tackling big challenges moving fast and continuously improving. Its intense but deeply rewarding for those who want to make an impact.

With nearly $700M in venture funding and a $7.5B valuation were scaling intentionally and seeking top talent to help build the impossible. If you value teamwork ownership and solving tough problems Flock could be the place for you.

The Opportunity

Flock Safety is looking to add an enthusiastic and agile Office Coordinator to our growing People Team. This role will report to our Manager of Employee Experience and will support both our main office location and administrative onboarding activities for incoming new hires. While Flock is a remote first company the Office Coordinator is required to work on-site at our Boston Massachusetts (Seaport) office Monday through Friday.

The People team at Flock is dedicated to creating an employee experience that enriches the lives of every employee and allows them to be the best version of themselves while doing their best work. We strive to support all of our teams by creating opportunities for growth and development ensuring every business unit has the unique tools they need to create high functioning teams and building an engaging culture that lets employees focus on what matters (both at work and in life).

Our ideal candidate thrives in fast paced environments and enjoys creating the best possible experience for the people they are supporting.

How youll make an impact :

Coordinate the day to day office operations including but not limited to : procuring parking passes maintaining office access greeting important visitors and clients providing office tours etc.

Coordinate pre-onboarding communications and tasks for new hires prior to their start date including equipment requests swag shipments and incoming questions.

Host employee and customer events taking place in the office including set up tear down and some event planning activities

Assist team members with event planning both in and outside of the office.

Coordinate preventative maintenance for the office suites as well as ongoing maintenance housekeeping and intake / distribution of mail and packages.

Process all invoicing and payments related to the role.

Order office supplies receive shipments and ensure everything is stocked (snacks and beverages included)

Assist with administrative upkeep of our co-working relationships around the country to provide remote employees with temporary workspaces when needed

The Skillset

Experience in office administration and / or hospitality

Possess a hospitality mindset and feel fulfilled when helping and supporting others

Biased toward operational excellence with a strong attention to detail

Love putting chaos to order both IRL and digitally

Proficiency with Google Suite (Docs Sheets)

Excitement about working on a fast-paced constantly evolving product

Open to taking on additional responsibilities where needed

Proficiency with Navan and Coupa are a plus

Facilities management experience a plus

Feeling uneasy that you havent ticked every box Thats okay; weve felt that way too. Studies have shown women and minorities are less likely to apply unless they meet all qualifications. We encourage you to break the status quo and apply to roles that would make you excited to come to work every day.

90 Days at Flock

We are a results-oriented culture and believe job descriptions are a thing of the past. We prescribe to 90 day plans and believe that good days lead to good weeks which lead to good months. This serves as a preview of the 90-day plan you will receive if you were to be hired as an Office Coordinator at Flock Safety.

First 30 Days

Build relationships with all office related vendors and serve as the main point of contact for all day to day needs

Assist with office events

Know how to handle the large amount of packages and mail we receive at the office

First 60 days

Become a familiar face at the office

Understand how to use Coupa to request credit cards and pay invoices

Deploy refined attrition and retention modeling into production for real-world impact

90 Days and beyond

Update Office Safety and Compliance Plan

Increasing Events and Engagement in the office

Salary & Equity

The salary for this role is $70000 as well as Flock Safety stock options. When we determine compensation for a position we consider market indicators such as industry benchmarks geographic location and the required experience and skills to be successful in the role. During your call with one of our recruiters they can further clarify our compensation philosophy.

The Perks

Flexible PTO : We offer non-accrual PTO plus 11 company holidays.

Fully-paid health benefits plan for employees : including Medical Dental and Vision and an HSA match.

Family Leave : All employees receive 12 weeks of 100% paid parental leave. Birthing parents are eligible for an additional 6-8 weeks of physical recovery time.

Fertility & Family Benefits : We have partnered with Maven a complete digital health benefit for starting and raising a family. Flock will provide a $50000-lifetime maximum benefit related to eligible adoption surrogacy or fertility expenses.

Spring Health : Spring Health offers a variety of mental health benefits including therapy coaching medication management and digital tools all tailored to each individuals needs.

Caregiver Support : We have partnered with Cariloop to provide our employees with caregiver support

Carta Tax Advisor : Employees receive 1 : 1 sessions with Equity Tax Advisors who can address individual grants model tax scenarios and answer general questions.

ERGs : We want all employees to thrive and feel like they belong at Flock. We offer four ERGs today - Women of Flock Flock Proud LEOs and Melanin Motion. If you are interested in talking to a representative from one of these please let your recruiter know.

WFH Stipend : $150 per month to cover the costs of working from home.

Productivity Stipend : $300 per year to use on Audible Calm Masterclass Duolingo and so much more.

Home Office Stipend : A one-time $750 to help you create your dream office.

Flock is an equal opportunity employer. We celebrate diverse backgrounds and thoughts and welcome everyone to apply for employment with us. We are committed to fostering an environment that is inclusive transparent and collaborative. Mutual respect is central to how Flock operates and we believe the best solutions come from diverse perspectives experiences and skills. We embrace our differences and know that we are stronger working together.

If you need assistance or an accommodation due to a disability please email us at This information will be treated as confidential and used only to determine an appropriate accommodation for the interview process.

At Flock Safety we compensate our employees fairly for their work. Base salary is determined by job-related experience education / training as well as market indicators. The range above is representative of base salary only and does not include equity sales bonus plans (when applicable) and benefits. This range may be modified in the future. This job posting may span more than one career level.

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1