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Executive Assistant | Business | 147519

Executive Assistant | Business | 147519

Mission RecruitingNew York, NY, United States
30+ days ago
Job type
  • Full-time
Job description

A leading global law firm with strong New York roots is seeking a high-performing Executive Assistan t to provide senior-level support to three corporate partners. This position is ideal for a proactive, detail-oriented professional with experience supporting senior law firm partners or C-suite executives. The role requires excellent judgment, strong client service skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Administrative & Team Support

  • Manage complex calendars and meeting schedules, resolve conflicts, and send reminders.
  • Provide comprehensive travel planning, including itineraries and timely expense reports.
  • Support document production, electronic filing, and ensure technology proficiency.
  • Coordinate with billing to edit pro formas and generate timely client bills.
  • Track and enter time entries with attention to client billing preferences.
  • Notarize documents as needed and provide back-up support to other team assistants.
  • Foster a collaborative working environment and improve team processes.

Business Development

  • Maintain and update CRM / IA database; research contacts and track business activity.
  • Support client engagement by scheduling calls, meetings, and assisting with small events and gift selection.
  • Prepare materials for pitches, meetings, and proposals; collaborate with the marketing team.
  • Build strong relationships with clients and their administrative contacts.

    • Candidate Qualifications

  • 5+ years supporting senior-level law firm partners, practice heads, or C-suite executives.
  • Exceptional communication, organizational, and interpersonal skills.
  • Highly proficient in Microsoft Word, Excel, and PowerPoint.
  • Ability to anticipate needs, think ahead, and handle multiple high-priority tasks.
  • Demonstrated discretion in handling confidential information.
  • Proven ability to meet deadlines in a fast-paced, high-pressure environment.
  • Strong judgment and problem-solving skills.

    • Benefits

  • Competitive salary and comprehensive benefits package.
  • Opportunity to support top-tier legal professionals and work in a collaborative environment.
  • Access to professional development resources and firm-sponsored training.
  • Engage in high-impact client and business development initiatives.

    • Salary : $100,000 - $125,000

    Reference : 147519

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    Executive Assistant • New York, NY, United States