Administrative Assistant

About Trademark Property Company and La Palmera

Trademark Property Company, based in Fort Worth, Texas, is a full-service real estate firm specializing in the development, investment, and management of mixed-use, retail, multifamily, and office properties. Since its founding in 1992, the company has been dedicated to transforming communities by creating vibrant, community-focused spaces.

The Administrative Assistant will be a key part of our team at La Palmera, the premier-enclosed regional shopping center on the Texas Gulf Coast, located in Corpus Christi. As the dominant retail and dining destination in the region, La Palmera serves a wide trade area, attracting both residents and tourists. The mall features a dynamic mix of popular national retailers, unique local specialty stores, diverse dining options, and engaging entertainment experiences, making it a vital community and economic hub for the Coastal Bend.

Overview

This position serves as a central liaison among the management office, tenants, vendors, and corporate departments, ensuring seamless communication and operational efficiency. The ideal candidate demonstrates professionalism, initiative, and the ability to manage multiple responsibilities independently in a dynamic and fast-paced environment.

Job Type & Schedule : This is a full-time, exempt position.

Key Responsibilities

Contract & Vendor Management

• Prepare and coordinate bid proposals, service contracts, and operational documents.
• Manage the bidding process and coordinate with vendors, suppliers, and operations staff to obtain competitive bids.
• Liaise between staff, vendors, and leadership on contract scope, terms, and negotiations.
• Ensure contracts are reviewed for accuracy, compliance, and adherence to company standards and guidelines.
• Maintain digital and hard copies of all contracts and ensure proper documentation accompanies each agreement.
• Track key contract milestones and renewal dates using a centralized calendar system.
• Monitor vendor performance, evaluate service quality, and recommend improvements or changes.
• Conduct cost analyses and identify opportunities to reduce expenses or improve service delivery.
• Support invoice accuracy and oversee billing procedures related to contracted services.

Certificates of Insurance (COI) & Compliance

Sustainability & ESG Reporting

Administrative & Operational Support

Requirements

Key Competencies

Work Environment & Physical Requirements

Compensation & Benefits

We offer a competitive compensation and benefits package designed to support your health, financial security, and work-life balance.