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Accounts Payable Clerk

Accounts Payable Clerk

Papa JohnsPapa John's Blvd, Louisville, KY
17 days ago
Job type
  • Full-time
Job description

Job Summary

The AP Clerk provides support of Accounts Payable supplier maintenance operations within the Enterprise Resource Planning (ERP) system. Responsible for supplier setup and maintenance, including data entry of banking details, payment methods, addresses, and other key information in the ERP system. Works with multiple systems on a daily basis to add, update, research, and resolve issues related to vendor maintenance within the payables workflow.

Duties and Responsibilities :

  • Ensures supplier database is maintained in agreement with Federal and State reporting requirements, Supply Chain needs, and Company’s best practices.
  • Perform due diligence in validation of all banking change requests before supplier maintenance is executed to avoid risk of fraud.
  • Researches and resolves duplicate supplier records; obtains clarity from suppliers on mergers, acquisitions, or changes.
  • Ensures all supplier documentation is properly collected, validated (e.g., W-9s, IRS / OFAC checks), and stored electronically in compliance with SOX and federal reporting requirements
  • Assists with timely supplier maintenance for the issuance of annual 1099s or corrections as a result of B-Notices.
  • Supports supplier updates required for timely and accurate IRS Form 1099 issuance and corrections, including B-Notice responses

Education, Experience & Certifications

Experience processing payables in a shared service center or multi-location environment preferred.

  • Experience generating 1099s and reporting to the IRS is preferred but not required.
  • Knowledge of vendor maintenance tools such as IRS Website, SAM, and OIG preferred.
  • PeopleSoft experience preferred but not required.

    • High school diploma or GED required

    1-2 years of previous AP experience preferred

    Functional Skills

    Analytical Skills : effectively uses data to generate insights for operations excellence

    Planning & Prioritization : highest impact, highest value

    Financial & Business Acumen

    Communicates Effectively and Candidly

    Problem Solving; ability to use rigorous logic to solve problems with innovative effective solutions

    Process Improvement : Strive to continually improve

    Ability to build and leverage talent

    Ability to work in a challenging, fast-paced environment and to adapt to new situations as they arise

    Ability to effectively communicate, inform, and influence senior leaders

    Ability to work cross-functionality on multiple initiatives with a successful record of advancing projects

    Our Values

  • EVERYONE BELONGS – We believe connectedness and belonging are the essential ingredients to our success.
  • DO THE RIGHT THING –We are relentlessly focused on quality and integrity and make the right choices, even when it's difficult.
  • PEOPLE FIRST – To craft positive experiences for our customers, we take care of each other first.
  • INNOVATE TO WIN – We champion and challenge for a better way in all we do.
  • HAVE FUN – We find joy, create meaningful impact and celebrate the journey together

    • Our Core Competencies

  • CUSTOMER CENTRIC - We leverage data and insights to craft a customer experience that builds relationships, cultivates trust, and delivers excellence
  • RESULTS DRIVEN – We focus on measurable outcomes by remaining optimistic, tenacious, and persistent even in the face of challenges.
  • CONTINUOUS IMPROVEMENT –We champion for better through strategic risk taking, experimentation and challenging the status quo.
  • BIAS FOR ACTION – We courageously lead, drive towards decisions, and maintain agility to meet the demands of our dynamic industry.
  • WINNING TOGETHER – We work together to unlock our full potential by actively collaborating and contributing in a cross-functional capacity

    • Papa Johns is an equal opportunity employer.

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    Account Payable Clerk • Papa John's Blvd, Louisville, KY