Office Coordinator 1 : 369871

Job Description

Job Description

Job Alert : Office Operations & Experience Coordinator

Are you a master organizer, a people person, and the one who loves making sure things run like a well-oiled machine (and that everyone has a great cup of coffee)? If you thrive on variety, juggling tasks, and being the go-to hero for a bustling site, then we want you!

This is a high-impact, dynamic role where you are the welcoming face, the organizational backbone, and the energy source of our site. You'll be managing everything from important operational reports to planning awesome employee events. If you're looking for a role where no two days are the same and your contributions are immediately visible, look no further!

Pay Rate $17.00

1st M-F shift - 8 : 00 - 5 : 00pm

Weekly pay

401k

Health benefits

Key Responsibilities :

You'll be the champion of daily operations, ensuring everything from our reports to our kitchen is in perfect order!

Operational & Administrative

Provide rockstar administrative support : data collection, prepping important reports / documents, organizing files, creating compelling presentations, and handling mail like a pro.

Become a reporting hero : Support the GDC-ERP and Operations Specialist with critical CSPPH Reporting (including PTO, Regular, OT hours, and domestic breakdowns).

Be the backup brain for updating our key reports : CSPPH PowerPoint Slides & NASC CSPPH.

Handle essential purchases and distribution of all office supplies.

Tackle miscellaneous administrative tasks like creating eye-catching flyers and laminating documents to support our leadership team.

Site Experience & People Coordination

Be the warm, professional first impression by greeting and assisting all site visitors.

Manage the full associate and visitor badge system : creation, activation, and deactivation.

Handle new associate orientation tasks : taking photos, printing badges, and updating systems (like adding badge numbers to the Fastenal system).

Work with HR Admin on a monthly Lenel audit to ensure terminated employee badges are deactivated (keeping our site secure!).

Manage all inbound facility phone calls.

Coordinate the fun stuff! Plan associate events and facility activities (ordering meals, scheduling meetings, reserving rooms) to boost morale!

Handle travel arrangements as requested.

Own the Coffee Hub : make sure the coffee area is sparkling clean and fully stocked with necessary supplies for staff and guests—you're a true morale booster!

What You'll Bring to the Team

An energetic, positive attitude and a true love for helping others.

Exceptional organizational skills and an eagle eye for detail (you love a good checklist!).

Comfortable supporting reporting processes and learning new systems.

A resourceful, pro-active mindset—you see a problem and you solve it!

Excellent communication and interpersonal skills.

If you're ready to be the heart and soul of our site, apply today! We can't wait to meet our next Operations & Experience Coordinator!

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