Recruitment Assistant – Election Representative (Extra Help)

CAREER DESCRIPTION

Recruitment Assistant / Election Representative (Extra Help)

Orange County Registrar of Voters (ROV) will begin accepting applications for the Recruitment Assistant / Election Representativ e (Extra Help) position o n Friday November 26 2025 this recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about Monday December 01 2025. Please Note : Only online applications will be accepted. Applications will be screened in relation to the criteria described.

These are Extra Help temporary / seasonal positions (these are NOT permanent positions). These positions will often require overtime both in the evenings and on weekends.

REGISTRAR OF VOTERS

The Registrar of Voters a nationally recognized and award-winning agency is responsible for conducting elections verifying petitions and maintaining voter records in the County of Orange the fifth largest voting jurisdiction in the United States with 1.9 million active registered voters. The department receives funding from the Countys General Fund and periodic reimbursement from the federal government the State of California and local jurisdictions. The Registrar of Voters staff includes 54 full-time employees and numerous extra help employees who support various election related positions representing the broad spectrum of Orange Countys population. The department is responsible for all components of election management.

The Orange County Registrar of Voters prides itself on being a leader in the international and national elections community working to continually innovate and create new and better ways to serve the public. The department values creativity originality initiative and a strong dedication to customer service.

Click here for more information about the Registrar of Voters.

ABOUT THE POSITION

The Recruitment Assistant / Election Representative (Extra Help) positions will fulfill staffing needs within the Administrative Services Department of the Registrar of Voters. Job duties for the Recruitment Assistant / Election Representative (Extra Help) may include :

• Contacting candidates to schedule interviews
• Making packets for interviews
• Conducting reference checks for new hires
• Preparing new hire packets and files
• Assisting with onboarding of new hires
• Scanning and filing paperwork
• Reviews documents for completeness accuracy and consistency with procedures prior to entry
• Understand and adhere to confidentiality guidelines
• Other administrative duties as assigned

DESIRABLE QUALIFICATIONS

In addition to the duties listed in this bulletin the ideal candidate will possess demonstrated experience in managing a wide array of tasks be able to understand interpret and apply policy procedures and regulations be able to work well in a team environment and individually work well in a fast-paced environment handling multiple tasks at the same time and be willing to work overtime with little to no prior notice. Additional experience includes.

Customer Service

Communication Skills

Technical Knowledge Office Experience

Interpersonal Skills

MINIMUM QUALIFICATIONS

Click here to view minimum qualifications

PHYSICAL MENTAL AND ENVIRONMENTAL REQUIREMENTS

Physical Conditions : Vision sufficient to read standard text fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand sit walk stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler telephone and photocopy machine.

Mental Conditions : Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused on different interpersonal situations.

Environmental Conditions : Ability to work in an office environment and work with changing priorities deadlines and multiple assignments concurrently.

SPECIAL REQUIREMENTS

All candidates considered for this position will be required to successfully pass a background check consisting of employment history professional references criminal check and pre-employment physical. Possession of a valid California drivers license Class C and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record.

RECRUITMENT PROCESS

The Registrar of Voters Administrative Services Department will screen all application materials to identify qualified candidates. After screening qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer / Non-Refer)

The Registrar of Voters Administrative Services Department will screen applications and responses to supplemental questions for the minimum and desirable qualifications to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition.

Online Self-Administered Examination (Weighted 100%)

Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line selfadministered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process.

Based on the Departments needs the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List

Once all assessments have been completed the Registrar of Voters Administrative Services Department will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies.

ADDITIONAL INFORMATION

Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the website. Please check your email folders including spam / junk folders and or accept emails ending in and . If your email address should change please update your profile at

How to Apply :

EMAIL NOTIFICATION : Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE : User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the site. Please check your email folders including spam / junk folders and / or accept emails ending with and . If your email address should change please update your profile at .

FREQUENTLY ASKED QUESTIONS : Click here for additional Frequently Asked Questions.

EEO INFORMATION

Orange County as an equal employment opportunity employer encourages applicants from diverse backgrounds to apply.

Required Experience :

Unclear Seniority

Key Skills

Accounts Management,Care,HR,Administration Support,Biology,Import & Export

Employment Type : Unclear

Experience : years

Vacancy : 1

Yearly Salary Salary : 46758 - 63044