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Executive Administrative Assistant
Clear Way Real EstateLos Angeles, CA, US18 days ago
Job type
- Full-time
Job descriptionDraft newsletters, manage social media content (Instagram, Facebook, LinkedIn, TikTok), and handle posting Coordinate client concierge services (transportation, reservations, moving support) Design and execute post-closing marketing campaigns (farming, print materials, sphere outreach) Support the planning and execution of open houses, broker tours, and appreciation events Research local events, volunteer opportunities, and ways to increase brand presence in the community Keep the team updated on city happenings (restaurant openings, civic events, market shifts) Assist with building and maintaining CRM (adding clients, tracking both sides of a transaction, and maintaining nurture campaigns) Follow up with past clients and leads at every stage of the sales funnel Develop and maintain SOPs, templates, and onboarding documentation for smooth team operations Schedule and host showings, coordinate inspections, write offers, and support clients during escrow Customize and deliver closing gifts, arrange key / lock changes, and assist with home warranty selection Build Compass Collections, set up buyer consultations, and develop website / video content for BRBC Attend listing appointments, oversee prep (repairs, staging, photography), and input MLS listings Coordinate open houses from signage to hosting and follow-up Manage marketing assets (MLS copy, brochures, social media, email) Interface with HOAs, vendors, and inspectors for seamless listing execution Local to Lake Balboa or the surrounding San Fernando Valley areas Real estate license preferred (or actively working toward one) Incredibly organized, calm under pressure, and naturally resourceful Tech-savvy and comfortable navigating new tools, CRMs, and platforms Personable, flexible, and capable of working with a range of personalities Committed to providing 5-star service to clients, team members, and vendors Available Monday-Friday, 10 AM-6 PM , with occasional evening / weekend availability 50,000 base salary Performance-based bonuses tied to transaction volume and team growth Paid holidays and vacation Mentorship and training in all facets of real estate, with the opportunity to grow within the company A fun, driven, and mission-minded work environment Be the main point of contact for high-level executive Perform basic bookkeeping duties Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Support an executive with meeting preparation and take minutes Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc. Experience handling confidential information and adhering to strict deadlines High school diploma or G.E.D. required Impeccable time management skills, organizational skills, interpersonal skills, and communication skills Experience using Microsoft Office 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
Description
What You'll Do
- Day-to-Day Support + Admin
- Manage daily communications, including emails, texts, and CRM check-ins (birthdays, milestones, anniversaries)
- Plan and prioritize weekly and monthly workflows for lead generation, client touchpoints, and events
- Assist with regular trainings, backend process support, and office organization
Marketing + Client Experience
Event + Community Engagement
Client Management + CRM
Buyer Support
Seller Support
Who Are You
Compensation + Perks
Responsibilities
Qualifications
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Executive Administrative Assistant • Los Angeles, CA, US