Accounting & Administrative Assistant

Job Description

Job Summary :

The Accounting & Administrative Assistant plays a key role in supporting both the Accounting Department and general office operations at BIMTM. This person handles bookkeeping tasks, assists with accounts payable and receivable, supports payroll, and ensures accurate documentation and organization across systems.

We’re currently transitioning from Sage to Unanet ERP, so flexibility and curiosity are important. You’ll juggle multiple priorities, communicate across departments, and push for the information you need to keep things moving.

If you’re organized, proactive, and pride yourself on getting shit done, this role is for you.

Responsibilities :

• Handle daily bookkeeping tasks and maintain accurate financial records.
• Support accounts payable, receivable, and payroll preparation.
• Track expenses, reconcile accounts, and maintain key financial spreadsheets.
• Assist with project setup, billing documentation, and data entry.
• Provide administrative support to accounting, HR, and leadership teams.
• Manage document organization, reminders, and general office needs.
• Follow up on open items and ensure deadlines are met.
• Occasionally assist with RFI Outfitters packaging or inventory support.

Requirements

Qualifications :

Benefits

Join our Team :

At BIMTM, we value people who take ownership, stay organized, and don’t wait for someone else to tell them what to do. If you’re a proactive problem-solver who thrives on keeping things running smoothly, we’d love to have you on our team.

Apply now and help keep BIMTM operating like a well-coordinated model.

Requirements

Excellent multitasking and organizational skills. Strong communication—comfortable asking questions and following up to get what’s needed. Proactive, dependable, and self-motivated. High attention to detail and accuracy. Comfortable working independently in a hybrid setup. Proficient in Excel and Smartsheet. 0–2 years of administrative or accounting experience preferred. Familiarity with Sage, QuickBooks, or Unanet a plus.