The Data Support Technician serves as a direct point of contact for most customer needs connected to the district's Student Information System (Skyward). This includes receiving and resolving customer requests via Phone, e-mail and internal ticket system, escalating issues to the Executive Director of Student Information Systems or outside vendor, providing training to all users and implementing all user / group security settings.
The Providence Public School District (PPSD) serves approximately 22,000 students (about the seating capacity of Madison Square Garden) attending our 37 schools. PPSD employs more than 3,200 professionals who work in and provide support to our schools, which include 20 elementary schools, 7 middle schools, 11 high schools, and 2 public district charter schools. Of our employees, about 2,000 are educators, and over 600 others directly support our schools' students and families.
Our schools are diverse learning communities. Approximately 68% of our students are Latinx, 15% Black, 7% White, 4% Asian, 5.5% Multi-racial and 1% Native American. Approximately 40% of students are multilingual, and about 16% receive special education services. Approximately 55% of students come from homes where English is not the primary language spoken. Our students and families speak more than 55 languages and hail from 91 countries of origin.
REPORTS TO : Executive Director of Student Information Systems
EDUCATION TRAINING AND EXPERIENCE :
Bachelor's degree or comparable professional experience in a related field.MINIMUM QUALIFICATIONS STANDARDS :
Minimum of (2) two years of experience in related fieldExperience working in an educational institution / setting preferredExperience and proficiency in Skyward (Student Information System) or similar programsExcellent verbal and written communication skillsAbility to convey complex information in a clear and concise mannerAbility to manage a large client baseAbility to manage multiple prioritiesSelf-directed and motivated; able to work well independently and as part of a teamAdvanced proficiency in Microsoft Excel, including VLOOKUP, INDEX / MATCH, PivotTables and macros.Key Responsibilities
General duties :
Provide support via email, phone, or personal meetings on any SIS issuesCreate and maintain SIS user manualsCreate and maintain training materials for end users on SIS logicResponsible for training new and existing PPSD staff members on SIS and ensuring their proficiency with the program for the future. Trainings are specific to the SIS modules needed per positionManage security and user permissions for SIS and other Ed Tech systemsResponsible for any Discipline module related matters for all District Personnel in regards to SISSIS support for all modules (Demographics, Grading, Discipline, Teacher Module, Scheduling, etc.)Perform all other duties as assignedFamily / Parent Portal updating :
Assist schools with Family Issues (linking and unlinking families) on a regular basisProvide assistance with Parent Portal accounts (family credentials)Provide training as needed for staffRespond to incoming requests (work orders / tickets) daily from usersGradebook module :
Assist users with their Gradebook in SIS and LMSAssist teachers with category weights and assignment inputModify transcripts for school staffCreate and maintain all report cards for all schoolsAttendance module :
Configure Bell rotation for all schoolsCreate scheduled task reports for principals to track individual students attendanceTrain clerical and administrators as needed on input of attendance and reportingCurrent / Future Scheduling module :
Import Course RequestsAssist school staff with modifying course / section masterElementary scheduling - Support schools to ensure all schedules are entered accurately into the SISSecondary scheduling - Support school staff to develop master schedule and ensure student schedules are accurate in SISDiscipline module :
Support discipline processes for teachers, administrators and parentsBuild discipline reports for all schoolsWork with SAO department to ensure discipline input accuracy by all schoolsTrain administration and school clerical staff on input of discipline and reports as neededDemographics module :
Modify grade information, enrollment, withdrawal, status for office staffTraining on SISRegistration portal support / trainingLabel creation and processing :
Support all clerical and administration needs with label creation and printingBuild address labels, demographic labels, entry / withdrawal labels and grade labels for all clerical staffTrain all clerical staff on how to run labelsManage clerical staff with running labels throughout the year accordinglyUsers and Security :
Process System Access Forms daily for related SIS account requests. This includes all Teachers, Administrators, Clerks, SPED department specialist, any district approved outside consultants.Modify User Account permissions and locations and name changesAdjust security groups too best fit the needs of school / admin staff while aligning to districts security practices.Add secured users to Entities using HR Database (Lawson) for source information to populate fieldsAdminister daily movement of LTS, LTSP, Sub ClerksCreate custom forms for school staffCreate excel reports for usersBuilding / maintaining security groupsLMS, SIS and Ed Tech products support for all modules