Maintenance Assistant

Maintenance Department Administrative Assistant

Essential Functions of the Job :

Maintain and organize maintenance department records, files, and documentation. Schedule and track gage calibration, environmental testing, and other routine inspections. Ensure timely record retention and reporting for environmental, safety, and maintenance compliance. Coordinate waste management activities and schedule regular pickups and vendor services. Maintain and update Safety Data Sheet (SDS) files and ensure accessibility for all employees. Maintain and organize Sustainability Reporting Documentation. Assist with purchase requisitions, vendor communication, and invoice processing related to maintenance services. Prepare reports, correspondence, and other documents as needed to support the Maintenance Manager. Assist with tracking preventive maintenance schedules and work orders as directed. Support department safety initiatives by maintaining required documentation and assisting with audits. Perform other administrative duties and projects assigned to support maintenance operations.

Knowledge, Skills and Abilities (KSA's) :

Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Attention to detail and accuracy in recordkeeping and data entry. Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with maintenance management systems a plus. Excellent communication, both written and verbal, and strong interpersonal skills. Ability to work independently and maintain confidentiality. Quality is a shared responsibility at Gradall. Employees are expected to be familiar with the company's Quality Policy, actively support continuous improvement efforts, and understand how their work helps uphold our quality standards.

Alamo Group Core Competencies for Leaders Include :

• Leading Change / Change Management : Ability to drive improvement of team, division, and corporate goals and objectives through people. Ability to balance change and continually strive to improve business performance.
• Leading People / Teamwork : Ability to design and implement strategies which maximize employees' potential and foster high ethical standards in meeting the team, division, and corporate objectives.
• Communication : Ability to explain, advocate, and express facts and ideas in a convincing manner, and negotiate with individuals and groups internally and externally. The ability to develop internal and external networks and identify the issues that impact the work of the organization.
• Business Acumen : Understands and interprets business financials and metrics and utilizes latest business strategies. Focuses on outcomes and creates opportunities for success. Acquires and utilizes human, financial, material and information resources effectively.
• Results Driven : Ability to make timely and effective decisions and produce results through planning and the implementation and evaluation of business metrics, systems, policies, and program; stressing accountability and continuous improvement.

Education and Experience :

High school diploma or equivalent required; associate degree in business administration or a related field preferred. 2 years of administrative or clerical experience is strongly preferred, ideally in a maintenance, manufacturing, or facilities environment.

Working Conditions :

Primarily office-based setting within a manufacturing environment. May require occasional visits to production or maintenance areas within the plant. Frequent sitting for extended periods of time. Occasional lifting up to 10 pounds, stooping, reaching, and bending. Ability to sit, stand, and walk for extended periods. Must be able to lift to 20 pounds occasionally to manage files or supplies.

Why should you work at Gradall?

Competitive wages Generous Benefits package including Medical, Dental, and Vision Insurance Life Insurance Sick and Accident Insurance Paid Holidays Paid Vacation 401k Retirement Plan Opportunities for training and development Advancement Opportunities

Gradall is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability. Alamo Group is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity or expression, disability or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing (where permitted by law).