Payroll and Benefits Manager

The Payroll and Benefits Manager is responsible for overseeing all aspects of payroll processing, benefits administration, and compliance with federal, state, and local regulations. This role ensures accurate and timely payroll execution, manages employee benefits programs, and drives process improvements to enhance efficiency and employee experience. The manager supervises the Payroll & Benefits team, manages vendor relationships, and partners with the Human Capital Management (HCM) team on strategic initiatives. Success in this role requires strong leadership, analytical expertise, and a deep understanding of regulatory requirements.

Duties / Responsibilities :

Below are the primary duties and essential functions of an employee in this position. While not all tasks may be performed by every employee in this role, all employees are expected to perform related tasks as needed. These essential functions must be performed with or without reasonable accommodation.

• Lead and manage the Payroll & Benefits team, ensuring staff are well-trained, supported, and compliant with all mandatory training requirements.
• Oversee recruitment, hiring, and retention strategies to build a high-performing team.
• Responsible for performance reviews, competency reviews, time-off approvals, disciplinary actions, payroll processes, and career development initiatives.
• Accurately manage and process end-to-end bi-weekly payroll, including maintaining the timekeeping system, tracking employee leave balances, and ensuring correct deductions.
• Review and approve payroll reports, reconciliations, and adjustments for accuracy and timeliness.
• Audit and process annuities and other payroll withholdings, ensuring timely and accurate deductions.
• Prepare and review quarterly tax filings and wage reports to ensure full compliance with federal, state, and local regulations.
• Manage payroll tax filings and year-end reporting (W-2, 1099), including reconciliation and processing of W-2 forms.
• File and distribute ACA forms (1094-C and 1095-C).
• Stay current with federal, state, and local tax laws to maintain compliance and ensure compliance.
• Administer employee benefits programs, including retirement plans, health coverage (medical, dental, vision), life insurance, disability programs, and wellness initiatives.
• Lead annual open enrollment and effectively communicate benefit programs to employees.
• Maintain the benefits system and electronic communications with carriers.
• Reconcile and approve monthly benefit invoices.
• Analyze benefits utilization and recommend enhancements to improve employee experience and cost efficiency.
• Ensure compliance with ERISA, ACA, COBRA, HIPAA, and other applicable regulations.
• Evaluate and benchmark company benefits against industry standards; provide recommendations to management.
• Implement process improvements and ensure system integrity.
• Develop and maintain policies and procedures to ensure efficiency and regulatory compliance.
• Other duties as assigned.

Required Skills / Abilities :

Required Qualifications :

As a State-Of-the-Art Healthcare Organization and a Federal Contractor Agency - we require all individuals who join Team Bowen to receive a flu shot and tb test to further protect our staff and the patients we serve. There are options for exemption applications, but approval is not always guaranteed.

Promise of Equal Opportunity and Fostering a Fair and Respectful Workplace :

Bowen Health is an equal opportunity employer committed to fostering an inclusive, diverse and respectful workplace. We comply with all applicable laws, including the ADA and OSHA regulations, and provide reasonable accommodations for qualified individuals with disabilities. Safety is a priority for all employees.

Bowen Health prohibits discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or other protected statuses. Bowen Health is dedicated to creating opportunities for all employees to thrive and support our mission of compassionate care.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.