Budget Specialist

Job Description

The essential function of the position is to provide budget management and administrative support. The position is responsible for assisting in preparing, monitoring, and analyzing operating budgets; assists with entering data and running reports in the Florida Accounting Information Resource Subsystem (FLAIR) and in the Legislative Appropriations System / Planning and Budgeting Subsystem (LAS / PBS); performing advanced administrative functions; and assisting with general accounting tasks. The position works under general supervision according to some procedures and decides how and when to complete tasks.

Examples of Work Performed

Assists in preparing, monitoring, and analyzing various operating budgets including monitoring available or projected resources and expenditures. The operating reports may include, but are not limited to rate summary, status of expenditures and comparisons, senior judge allocation and usage summary, and other individual reports as needed.

Assist with monitoring, analyzing, researching, and reconciling operating budgets, operating budget allocations, and budget amendments using FLAIR transaction history data and legislative appropriations data, to maintain the integrity of the monthly operating reports and the data of all subsystems. Assist with analyzing spending patterns and identifying financial problems as they arise in the operating budgets. Assist with coordinating corrective actions.

Maintain internet and intranet web pages related to : SCS funding data, legislative budget requests, District Court of Appeal Budget Commission, Trial Court Budget Commission, and the Office of Budget Services with budget related data, guidance, and forms. Ensure the comprehensive electronic filing system is maintained and convert historical hard copy resources to an electronic format to assist with the creation of the unit's data library.

Assist the Budget Analysts to enter data, including budget issues and supplemental budget issues into the LAS / PBS system, and budget control transactions into FLAIR.

Provide administrative support as it relates to meeting planning and coordination, meeting material compilation, calendar management, making travel arrangements, processing requests for travel reimbursement, making purchases, processing invoices, monitoring unit expenditures, unit staff overtime, and unit workload statistics.

Other special assignments as needed, prepare charts, graphs, budget reports, summaries, surveys, and data collection. Assist with maintaining the instructions and standard operating procedures for the duties of the position.

Education and Training Guidelines

Education : Refers to job specific training and education that is recommended for entry into the position.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor’s degree in finance, accounting, or a closely related field.

Experience : Refers tothe amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks.

Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Two years of related work experience.

Competencies

Knowledge of budgeting and accounting principles and procedures.

Knowledge of basic mathematics.

Knowledge of the legislative budget process including applicable laws, statutes, rules, and regulations.

Ability to organize data into logical format for presentation in reports, documents, and other written materials.

Ability to conduct fact finding research.

Ability to work independently.

Ability to analyze, evaluate, and interpret financial data.

Ability to examine and audit financial data and records.

Ability to utilize problem solving techniques.

Ability to effectively reconcile financial data.

Ability to communicate effectively, both verbally and in writing.

Ability to establish and maintain effective working relationships with others.

Ability to determine and coordinate training requirements.

Ability to determine work priorities and meet deadlines.

Ability to maintain strict confidentiality.

Ability to use a calculator.

Special Comments

Excel and Microsoft Office Suite experience desired.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits : membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.