Office Specialist

Description

Department : Property Management and Maintenance Department

This is an in-office position. Remote options not available. Onsite work lo catio n : 1301 5th Avenue, San Diego, CA 92101

Benefits include, but are not limited to :

• 9 / 80 Compressed Work Schedule (office closed every other Friday)
• 14 paid holidays
• Employer paid pension contribution of 14% to base salary
• 457 tax-deferred savings plan
• Social security exempt
• Tuition reimbursement up to $5,000 annually
• Sharp PPO or HMO Plan, Kaiser Permanente HMO Plan,
• Dental
• Vision
• Flexible spending account
• Health and wellness perks
• Rewards & Recognition program

To see full benefits package, please visit :

https : / / www.sdhc.org / sdhc-employee-benefits /

About SDHC :

The San Diego Housing Commission (SDHC) is an award-winning public housing agency in the City of San Diego that provides innovative housing assistance programs for households with low income or experiencing homelessness. The San Diego City Council, in its role as the Housing Authority of the City of San Diego, oversees SDHC. SDHC helps pay rent for more than 17,000 households with low income annually; is a leader in collaborative efforts to address homelessness, such as the Community Action Plan on Homelessness for the City of San Diego and SDHC's homelessness initiative, HOUSING FIRST - SAN DIEGO, which has created more than 11,000 housing solutions since November 2014 for people experiencing homelessness or at risk of homelessness; and creates and preserves affordable rental housing, with more than 23,000 affordable units in service in the City today with SDHC's participation.

About the Department :

The Real Estate Operations division contains the Property Management (PM) and Asset Management (AM) departments. Together the Property and Asset Management departments are responsible for effectively and strategically managing over 2,018 units scattered across over 149 properties.

About the Position :

The Office Specialist in the Property Management & Maintenance Department will work on site. The Office Specialist provides support to Property Manager at the assigned work location such as answering phone calls, answering tenant inquiries, processing payments, coordinating meetings with external parties, and other duties as assigned. Knowledge of Microsoft Office and previous experience providing clerical support in a Property Management environment is highly preferred. Candidate must have strong verbal and written communication skills, ability to independently prioritize tasks, be detail-oriented, adaptable and a team player.

Class Characteristics :

Incumbents at this level provide specialized and technical administrative and office support work for an assigned program or department. Successful performance of the work requires the use of tact, discretion, and independent judgment as well as knowledge of departmental activities. The work has technical and programmatic aspects, requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with staff and the public, as well as performing various research functions. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Examples of Essential Job Functions

Typical Qualifications

Knowledge of :

Ability to :

Education & Experience :

Equivalent to the completion of the twelfth (12th) grade, and one (1) year of office administrative or secretarial experience.

Licenses and Certifications :

Some assignments may require the possession of, or ability to obtain, certification as a Notary Public.

Supplemental Information

Physical Demands :

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle, and to visit various Commission and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements :

Employees partly work in the office and partly in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, mechanical and / or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and / or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.

Commitment to Diversity

We're about people. At SDHC, Diversity, Equity, Inclusion and Access are embedded in our values, mission, and culture. We make an intentional effort to provide equitable access to our programs and services and foster a diverse and inclusive workplace and community. Diversity and inclusion are catalysts for meaningful change. We encourage and welcome diverse approaches and points of view from employees, customers and our community as we continuously improve our programs, projects and policies.

Equal Employment Opportunity

We provide equal employment opportunities to all applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Reasonable Accommodations

The San Diego Housing Commission will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the Human Resources Department at hr@sdhc.org.

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