STUDENT SERVICES FINANCIAL ANALYST

STUDENT SERVICES FINANCIAL ASSISTANT

STUDENT SERVICES DEPARTMENT, 1.0 FTE 12 month position

DEFINITION :

This position serves as financial assistant for the Student Services Department. Responsibilities include budget analysis and tracking; state and federal grant management; providing financial leadership to departmental staff; establishing and maintaining financial records and spreadsheet data bases; ad hoc analysis as required.

REPORTING RELATIONSHIPS :

Reports to Assistant Superintendent of Student Services

DUTIES AND RESPONSIBILITIES :

• Manages financial records for various local, state and federal grants. Assists in preparing grant budgets and revisions; processes approved grant documents; sets up department financial tracking system; receives and verifies orders against grant expenditure parameters; processes purchase orders and prepares invoices for payment in Accounts Payable; maintains running budget balances for each grant; prepares annual grant activity reports; and maintains files.
• Manages accounting records for town special education, nursing, mental health, 504, and MLL special education budgets and expenditures. Assists in preparing budgets and revisions; processes approved invoices; sets up department purchase order system; receives and verifies orders against budget expenditure parameters; processes purchase orders and prepares invoices for payment in Accounts Payable; maintains running budget balances for each department and account; and maintains files.
• Provide periodic analyses of budget lines over time for modeling purposes as requested.
• Maintains database of legal and mediated agreements, monitoring settlements and payments. Monitor end dates of agreements.
• Prepares and codes timesheets for Payroll Department processing.
• Manages financial records for specific programs; processes and submits monthly expenditure claims for reimbursement of district funds; maintains files.
• Processes, maintains, and encumbers funds for negotiated contracts with outside agencies; processes bills and payments; maintains expenditure reports
• Develops procedures for departmental consistency in producing spreadsheets, financial records, and manipulating databases.
• Manages and tracks proportionate share expenditures. Reports proportionate share accounting for meetings with private schools and DESE compliance monitoring.
• Establish and monitor an MOU system with all department coordinators for purposes of tracking financials, encumbering funds for IEP and ELL services, and monitoring spending
• Monitor and encumber funds for all out of district students. Manage and enter circuit breaker data.

WORKING CONDITIONS :

Office environment; experiences frequent interruptions; expected to meet changing and variable deadlines; requires visual concentration on detail, dexterity, and precision. Extended periods of work on the computer.

Education & Experience :

Bachelor's in Business preferred, with general financial / accounting / business background and three years of experience in maintaining financial records. Knowledge of school district programs preferred but not required.

Knowledge, Skills & Abilities :