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Administrative Assistant

Administrative Assistant

Health Advocates NetworkAlbany, NY, US
30+ days ago
Job type
  • Full-time
Job description

Administrative Assistant

Health Advocates Network is currently seeking an Administrative Assistant to work at a facility in Albany, NY. These are registry positions with our company. Pay Rate : $20 / hour

  • W2 Shift details : 37.50 M - F

Job Descriptions Education : High School Diploma or Equivalent The candidate, working with the Legal Assistant II, will perform a variety of paraprofessional and administrative tasks. The candidate must be willing to learn and become familiar with Surrogate Court forms and processes; able to use basic math to review trusts and estates accounting documents; navigate several different enterprise data management systems and the New York State Court Electronic Filing system; be able to take direction; be detail oriented; and have good proof-reading skills. The legal assistant's specific duties will include :

  • Opening and reviewing incoming mail and documents submitted via email to identify, sort and distribute to the assigned AAGs.
  • Open new matters in NYMatters; create file folders for new matters; organize paper files in filing cabinets.
  • Generate and send registration letters and deposit checks received by the office.
  • Scan court notices, wills, trusts, pleadings and accountings and posting to a Word directory and NYMatters, the office's case management system.
  • Update matters in NYMatters including adding notes and documents; archive files; request archived files; and create and process archive lists.
  • Review files, including informal accountings, for approval by AAG's.
  • Correspond by email and telephone with attorneys, as requested by AAGs.
  • Respond to numerous inquiries from attorneys and the public by telephone and email.
  • Review, print, scan, email and mail legal documents, as requested by AAGs.
  • Close files in NYMatters
  • Calendar meetings and deadlines for T & E Section.
  • Assist AAG's in litigation, including preparing petitions and other court documents; compiling and responding to discovery; filing documents in court; and preparing for trial.
  • Other duties as requested by AAGs.

    • Benefits : Medical - Dental - Vision - Term Life - Short-Term Disability Coverage - 401K

    If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call (800) 928-5561 and ask to speak with Vanessa (Monday-Friday 8 : 30 AM-5 : 00 PM PST).

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