Senior Administrative Coordinator - Land Use & Growth Management

Administrative Support Specialist

Provides direct support to the divisions, department, boards, and commissions including, but not limited to, administrative, financial and clerical services to meet departmental goals and objectives. Performs a wide variety of special projects; performs other duties as assigned. The hiring salary for this position is $50,003 - $55,162 annually; full salary range for this position is $50,003 - $86,091 annually.

Essential Functions

• Provides support to staff of the Administration Division to meet goals and objectives;
• Assists with providing research materials needed by Director, Deputy Directors or Division Managers for special projects;
• Serves as support for a wide variety of boards and commissions;
• Types and drafts correspondence; maintains schedules; logs and scans submittals; maintains record files and databases; prepares mailouts and meeting packets as needed;
• Assists in coordinating public meetings, initiatives, and events; attends and provides staff support as needed, to include occasional evenings;
• Assists in preparing agendas and posting to BoardDocs as needed;
• Answers phones and directs calls to appropriate staff members and / or takes and delivers messages; assists visitors and staff with any inquiries;
• Assists with scanning permits and inspections documents, maintaining departmental archives records;
• Maintains department county vehicles usage, repair and maintenance;
• Assists staff with the Senior Office Specialist coverage of the front desk receptionist duties;
• Backup for inspection requests and certificate of use and occupancy documents;
• Updates and completes annual boards and commissions summary reports.
• Performs other duties as assigned.

Required Knowledge, Skills, and Abilities

Education and Experience

Physical and Environmental Conditions :

Work requires no unusual demand for physical effort.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meetings and training rooms.