Material Services Coordinator I, II, or III

Material Services Coordinator I, II, or III

Provide high-level administrative support to the Material Services and Operations departments. Validate information provided to Material Services and Operations to create and maintain Inventory transactions in Oracle. Manage the development, running, analyzing, posting and maintenance of department reports to support various requirements of management. Develop and maintain department procedure and policy documentation. Manage department group mailboxes. Creates and maintains Inventory Item records in an enterprise resource management application like Oracle. Applies technical and business area expertise in support of Inventory information systems. Performs quality assurance, application testing, application upgrade analysis, business process analysis and system analysis to insure optimum reliability, efficiency and application fit to the business area. Provides strong analytical and decision-making skills that enable the team to achieve their goals and objectives while providing excellent customer service.

Position-Related Responsibilities :

• Validate information received for accuracy and compliance to create and all Inventory Items and Inventory transaction information within the Oracle database (New and existing Inventory Items, Receipts, Sales Orders, Miscellaneous transactions, Reclaim, Subinventory Transfers, Cycle Counts, Physical Inventories, and Inventory Adjustments).
• Assists in the gathering of data and analysis in preparation for various auditing compliance controls.
• Gathers data and performs analysis in support of department report validations, working with Material Services, Operations, and Management departments to ensure timely and accurate reporting and validation of data.
• Develop, run, analyze, post and maintain department reports using Oracle Business Intelligence (OBIEE) and other reporting tools.
• Ensures adherence to quality standards and approved processes, reviews and documents results.
• Acts as a Liaison with Procurement and Contracts, Accounts Payable, Oracle, and Maximo End Users on any Inventory related inquiries.
• Validate information received to create and maintain Inventory Item records in Oracle.
• Triage, follow up and ensure all items are managed from multiple department group mailboxes.
• Provides support to the Material Services and Operations departments with skills and requirements, including reviewing, processing, and reconciling all material transactions.
• Responsible for communicating to supervision any system, supplier or other Inventory issues, as well as working with Oracle and Maximo End Users, Procurement and Contracts, and Accounts Payable departments.
• Initiate system updates and entries to support Material Services and Operations departments (i.e. Oracle, Duty Call Outs, Delivery Tickets, Safety Admin, and Employee Records).
• Prepare, validate, and publish department policy and procedures documentation.
• Facilitates arrangements for scheduling facilities and catering for various department meetings and events.
• Performs application configuration and maintenance tasks, required to adjust the application to best serve the needs of the client community.
• Analyzes and recommends resolution of system problems, helps determine a course of action, and implements approved approach.
• Assists with problem management activities such as root cause analysis.
• Performs initial troubleshooting and problem resolution.
• Serves as users' initial point of contact for problems and issues with systems.
• Performs data quality assurance tasks needed to preserve the integrity of systems.
• Plays key role in testing application patches, modifications and upgrades. Identifies scope of testing required. Identifies and executes test cases and captures / compiles results.
• Provides ongoing guidance, training and support in the use of information technology and application systems.
• Provides enhancement feedback to support staff to improve the usability of technology.
• Works with business areas and technical support staff to troubleshoot problems related to data errors, application defects and client training.
• Assists with application requirements analysis and software specifications review as needed.
• Coordinates with various business areas to insure systems effectively support their business processes and strategies.
• Reconcile Pro-Card statements and assist in tracking budget expenditures.
• Special duties and projects as assigned.

Material Services Coordinator I :

Material Services Coordinator II :

Material Services Coordinator III :

Knowledge, Skills and Abilities :

Level I Minimum Qualifications :

Preferred Qualifications :

Level II Minimum Qualifications :

Preferred Qualifications :

Level III Minimum Qualifications :

Pay Rate :