Real Estate Specialist 2

Real Estate Specialist 2

Under the supervision of the Programming Branch Chief, Director of Facilities and Engineering or other appropriate professional or designated supervisor, the Real Estate Specialist 2 will collect, acquire, review, and reconcile assessment and real property data, prepare and review appraisals of real estate and real property interests, perform ownership and real estate title research, assist in the disposition of State-owned real estate, and negotiate with private owners concerning the State's acquisition of real estate and real property interests.

Real Estate Specialist 2 may supervise a unit or work team. They will function as the agency's expert and provides a leadership role in a major functional area such as lease negotiations and agency relocations, project management, acquisition, disposition, negotiation, land management, relocation assistance, and conveyance of easements; and may be responsible for an agency Statewide or regional program.

The Real Estate Specialist 2 works with considerable independence and work assignments are performed with only limited review and technical direction. Their work must conform to policy and technical standards set by executive management and various sections of New York State and federal laws. Written program procedures, policies, and guidelines are usually available and followed. The Real Estate Specialist 2 is expected to advise their supervisors about problems and difficulties encountered and discuss with them solutions and alternate approaches to problems.

The position performs responsibilities in accordance with National Guard Bureau (NGB) standards specifically requirements of the Master Cooperative Agreement between the NGB and the DMNA, as well as agency and labor contract duties and responsibilities current and as amended.

The duties of the position include, but are not limited to the following :

• Coordinate for required storefront maintenance or renovations with the landlord for the Office of General Services (OGS) recruiting storefront leases or United States Army Corps of Engineers (USACE) personnel for USACE leases.
• Serve as the agency liaison between USACE, OGS, and recruiting command.
• Ensure the terms of leases for storefronts are met and the facility is properly maintained through regular site visits.
• Maintain all agency real estate records and procure missing documents (deeds, licenses, etc. as required).
• Coordinate with the federal resource manager for USACE lease payments and the BSC for OGS lease payments.
• Coordinate with NGB and NYARNG Recruiting Command for additional lease funding as required.
• Maintain the grant module in the PRIDE database.
• Prepares or reviews appraisals of property and rent studies.
• Research public land records for title background, easements, encumbrances, liens, deed restrictions or covenants, and determines effect of local zoning, or community master plan on potential use of State parcel.
• Conducts physical inspection of property.
• Supervises collection of data from other offices on real estate transactions, property titles, special assessments, taxes, etc.
• Coordinates for the procurement and reviews data of full narrative self-contained appraisal report to determine value.
• Drafts scope of service and reviews consultant prepared appraisals.
• Prepares draft permits and licenses for the private use of State-owned real estate or real property.
• Prepares letters of intent to excess property to OGS.
• Prepares and reviews valuation for easements and grants of land.
• Coordinates with DMNA Counsel, OGS Real Estate staff or USACE to negotiate leases, licenses, and easements for the use of State property.
• Explains real property acquisition and procedures.
• Coordinate with OGS to negotiates lease transactions.
• Coordinates, reviews and approves all Vendor Responsibility documents submitted by landlords in support of proposed transactions.
• Interacts with all key players in a lease transaction including legal staff, planners and construction supervisors until agency move-in.
• Provides relocation assistance to businesses and individuals who might be displaced.
• Makes presentations on land acquisition disposition or regulatory requirement procedures at public hearings and information meetings.
• Responds to inquiries from the public and other State agencies.
• Identify situations where regulatory procedures are not being followed and initiate corrective action where required.
• Supervises professional staff including assigning work, reviewing work to ensure standards, time off requests conducting performance evaluations, participate in the hiring and disciplinary process and other supervisory functions as required.
• Coordinates the workflow of a unit, program function or project.
• Performs the more complicated transactions.
• Coordinates property acquisition in a geographic area including preparing cost estimates.
• Coordinates and oversees consultant contracts including tenant broker agreements.
• Coordinates with OGS to negotiate with property owners and landlords regarding services for lease terms and conditions, and conditions for sale.
• Carries out politically sensitive negotiations.
• Coordinates activities with other divisions and / or agencies on major projects.
• Supervises recording and maintenance of existing real estate records, such as conveyance of interest or easements.
• May periodically be required to travel to other facilities / locations, to attend training or to perform job related duties as needed.
• Other duties as assigned in accordance with Directives and Agency procedures.
• Overtime may be required.

Job Requirements