Executive Administrative Strategist

Executive Administrative Strategist

The Executive Administrative Strategist is a key advisor and liaison between agency leadership and staff and other stakeholders, ensuring smooth communication and efficient operations across the agency. This position increases the effectiveness of the Board of Directors, the General Manager, and the Executive Team in supporting agency staff, the member governments and our community partners and other stakeholders. The Executive Administrative Strategist serves as a strategic partner to the General Manager and Executive Team, driving operational excellence and enabling leadership to focus on high-impact priorities. This role is pivotal in aligning executive workflows with agency objectives, streamlining governance processes, and enhancing cross-functional coordination. While reporting directly to the Chief of Staff / Chief Strategy Officer, the Executive Administrative Strategist's main job responsibilities include direct support of the General Manager and Board of Directors. Acting as a trusted advisor and liaison, the Executive Administrative Strategist position demands high emotional intelligence, sound judgment, and the ability to anticipate needs, manage complexity, and deliver results in a dynamic environment. The role requires excellent judgment, multitasking, and discretion in handling sensitive information, managing schedules, coordinating meetings, and supporting all executive and board efforts.

Essential Functions

Strategic Responsibilities Executive Enablement & Leadership Support

• Optimize executive time by managing calendars, coordinating high-level meetings, and prioritizing engagements with internal and external stakeholders.
• Provide strategic support for decision-making by preparing briefing materials, synthesizing information, and tracking follow-ups.
• Lead administrative policy development and ensure consistent application of agency standards across departments.

Board Governance & Compliance

Operational Excellence

Stakeholder Engagement & Communication

Cross-Functional Leadership

Administrative Stewardship

Disaster Service Worker : Employees of Tampa Bay Water are, by State and Federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities that promote the protection of public health and safety or the preservation of lives and property, either at the Agency or within the local community or their own community.

Minimum Qualifications

MINIMUM TRAINING AND EXPERIENCE :

REQUIRED LICENSES AND CERTIFICATIONS :

MINIMUM STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS : Physical Abilities : Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects, and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Abilities : Some tasks require visual perception and discrimination. Environmental Requirements : Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

Employees in this role must show proficiency and will be rated on the following performance indicators / competencies : Job Knowledge, Work Planning & Initiative, Communication Skills, Problem-Solving & Decision Making, Productivity (Quantity & Quality of Work), Interpersonal, Teamwork.

NOTE : This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.