Executive Assistant

POSITION SUMMARY

Tiverton is seeking a proactive and resourceful Executive Assistant who will be crucial in ensuring the smooth and efficient functioning of Tivertons offices and its professionals. The Executive Assistant will play a pivotal role in providing administrative support to the companys Managing Partner enabling him to focus on his core responsibilities. Key responsibilities will include organizing and managing the offices day-to-day operations maintaining records and databases coordinating and scheduling meetings and events and performing various administrative tasks as they arise.

PRIMARY RESPONSIBILITIES

• Proactively manage calendars prioritize appointments schedule meetings and coordinate both professional and personal engagements to maximize Managing Partner productivity.
• Serve as the first point of contact triaging incoming requests and ensuring the Managing Partners time is spent on the highest-value activities.
• Organize and lead the logistics for meetings and events including preparing agendas taking minutes and tracking action items to successful completion.
• Prepare review and maintain confidential documents reports and presentations; ensure accuracy and timely distribution to relevant stakeholders.
• Coordinate complex domestic and international travel arrangementsincluding flights accommodations ground transportation and detailed itinerarieswhile managing last-minute changes as needed.
• Liaise with internal teams and external partners to facilitate smooth information flow contribute to project execution and uphold Tivertons professional standards.
• Lead or assist with special projects and initiatives as assigned ensuring timely delivery and alignment with organizational goals.
• Exercise sound judgment maintain strict confidentiality and handle sensitive information with the utmost integrity.

Qualifications :

QUALIFICATIONS AND SKILLS

Additional Information :

Remote Work : No

Employment Type : Full-time

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Experience : years

Vacancy : 1