Manager, Contracts & Procurement

Job Description

Job Description

POSITION SUMMARY :

Under minimal guidance, manages and coordinates the day-to-day affairs of the Contracts and Procurement Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills, and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating, and training of the contracts and procurement administration team members.
• Plans, coordinates, and manages all aspects of the procurement process including the development and review of procurement and contract documents, interpretation of policies and procedures, and contract administration efforts.
• Proactively monitors and maintains compliance with Agencies’ policies and procedures, contracting standards, and applicable federal, state, and local laws governing the administration of public agency contracts.
• Reviews terms and conditions of standard contract forms to ensure compliance with current legal requirements and Agencies’ policies and directions. Collaborates with legal counsel as needed.
• Manages and provides direction for the continuous improvement in staff’s productivity and efficiency, including standardizing procedures, automating boilerplate documents, and providing training to Agencies’ staff as needed.
• Interviews and selects employees; prepares and presents employee performance evaluations; recommends classification and compensation changes; and recommends and implements disciplinary measures.
• Informs management staff about current issues and future plans related to the development of procurement and contract documents, and related policies, programs, and standards.
• Analyzes and recommends language to be used in Board reports requesting authorization of contracts, amendments, change orders, and similar actions.
• Manages and participates in the preparation of financial and administrative reports for upper management.
• Reviews all work products submitted by procurement staff to ensure consistent content and compliance with procurement policies and procedures.
• Assists procurement staff with complex negotiations to minimize risks to Agencies.
• Provides back-up to the Director, Contracts and Procurement in the administration and management of the department as needed.
• Additional responsibilities as assigned.

MINIMUM QUALIFICATIONS

Education and Experience Required :

Any combination of education and experience equivalent to a Bachelor’s degree in Business Administration or closely related field and five years of increasingly responsible experience in contract development and administration. Three years of previous management experience is preferred. Additional training, coursework, education, or certification in management of business contracts, contract law, procurement and related practices is highly desirable.

Required Knowledge of :

Contract administration and procurement principles, practices, and standards; contractual terms and conditions, including insurance standards, and bid and performance bond requirements; federal, State, and local laws, regulations, and requirements relative to public contracts and procurement methods; negotiating methods; principles and practices of supervision, including selection, training, work evaluation and discipline; basic accounting methods and practices.

Ability to :

Plan, organize, and prioritize work to meet deadlines; lead and motivate staff and other parties to adhere to contract policies and standards; analyze, evaluate, and interpret contract and procurement policies and procedures; communicate effectively with others, orally and in writing; establish and maintain effective relations with staff, management, Board members, vendors, contractors, and consultants.

MENTAL AND PHYSICAL DEMANDS :

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands :

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff, customers, the public and others encountered in the course of work.

Physical Demands :

While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; reach with hands and arms. The employee is occasionally required to walk and stand and to lift and move records and documents weighing up to 20 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus. Employees are regularly required to utilize a computer monitor for long periods of time.

WORKING CONDITIONS :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions and the noise level is usually quiet.

As part of our hiring process, we use E-Verify to confirm employment eligibility for all newly hired employees. To learn more about E-Verify, please visit : https : / / www.e- verify.gov / employees.