Executive Administrator / Project Manager

Executive Administrator / Project Manager

Position : Executive Administrator / Project Manager

Location : West Palm Beach, FL (On-site)

Base pay range : $80,000.00 / yr - $85,000.00 / yr

Compensation : $80,000 - $85,000 / year

This range is provided by Robbins Research International. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Job Overview

We are seeking a high-capacity, detail-oriented Executive Administrator / Project Manager based in West Palm Beach, FL, to support a mission-driven couple in personal development and humanitarian initiatives. Their work focuses on ending suffering, eradicating hunger, and helping people unlock their greatest potential.

This is a behind-the-scenes, in-person role that requires precision, organization, and emotional intelligence. You will be the air traffic controller for both home and studio operations, while acting as a key partner to the West Coast Content Development team. This role is fast-paced, dynamic, and highly creative.

This full-time position will require some travel. The position reports to the Director of Content Development & Chief Development Officer and offers the opportunity for growth through consistent excellence and reliability.

Core Responsibilities

• Meeting Management & Follow-Through : Own meetings end-to-end : scheduling, managing tech logistics (Zoom, invites), prepping participants, and capturing actionable notes. Ensure next steps are clear, tracked, and completed.
• Information & Research : Synthesize fast-moving conversations into concise, actionable documents. Conduct research on people, opportunities, and topics, delivering clear summaries and insights. Stay current on personal development, philanthropy, and leadership trends to inform strategy.
• Administrative & Project Support : Handle logistics and organizational tasks that keep principals focused on their core mission. Maintain timelines and progress tracking across business, creative, events, and philanthropic initiatives. Serve as a seamless pitch and catch partner with the Chief of Staff, Director of Content, and Personal Assistant.
• Team Coordination & Communication : Act as a connector between team members, aligning communication and removing friction. Drive operational clarity across fast-paced, high-output environments.
• Workflow Optimization : Leverage AI-powered tools (Notion AI, ChatGPT, Fireflies, Otter) to summarize, organize, and speed execution. Identify opportunities to streamline processes and systematize repetitive tasks.

DNA : The Right Fit for This Role

Team & Culture

We are a values-led, high-performance team that :

Requirements

Application Instructions

To be considered :

Seniority level

Employment type

Job function

Industries

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