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Bid Coordinator

Bid Coordinator

KDC ConstructionOrange, CA, US
30+ days ago
Job type
  • Full-time
Job description

The Bid Coordinator is responsible for administrative support to the estimating department. As required, this position is focused on the bid process life cycle, from the initial inquiry to tracking and managing progress and presenting final bids to customers.

Apply if you :

  • Bring a cooperative spirit to your team and neighboring department.
  • Have an understanding that through your contributions, you aid in the overall Company's success.
  • Pursue continuous efforts to see beyond current business modes and methods.
  • Embody an understanding that as a committed team member, tenure with an organization is achievable.
  • Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

Job Description :

Cirks Construction Inc. (CCI), dba KDC Construction is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. We are maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally. KDC is also a proud recipient of the Top Workplaces 2022, 2023 and 2024, presented by the Orange County Register.

KDC offers a competitive salary / hourly range $22.50 to $25.00 per hour - while considering the candidate's experience and a comprehensive benefits package for full-time employees :

  • Medical insurance
  • Dental HMO and PPO insurance
  • Vision insurance
  • Life / AD&D insurance
  • Flexible Spending Accounts - Unreimbursed Medical and Dependent Care
  • 401(k) retirement plan
  • Vacation and Sick Time
  • Holidays

    • Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE.

    Synergy - bring a cooperative spirit to your team and neighboring departments.

    Marketing - understanding that through your contributions, you aid in the overall success of our Company.

    Innovation - continuous efforts to see beyond current business modes and methods.

    Longevity - understanding that tenure with the organization is achievable as a committed team member.

    Excellence - bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

    Essential Job Functions

  • Initial set up of project internally (Download, kickoff, file setup)
  • Coordinates downloading and distributing construction plans, bid addendums, and RFIs.
  • Understand and identify subcontractors that bid on specific project types and ensure they are being solicited.
  • Ensures coverage is adequate (minimum three subcontractor bids per trade) for bids by the solicitation, follow-up calls, and emails
  • Coordinates with subcontractors to ensure bids are received promptly
  • Manages subcontractor bid information by compiling received bids and maintaining the BidMail database, ensuring sub-bid information is accurate
  • Build bid binders, scanning applicable information, and data entry.
  • Prepares all estimating reporting, including the Bid Analysis Report.
  • Develops and maintains subcontractor relationships.
  • Responsible for working safely, both for self-protection and protection of co-workers, by supporting all Company safety efforts.
  • Other duties as assigned.

    • Education, Experience, and Skills

  • Experience with a high volume of calls
  • Must have excellent organizational and time management skills to manage multiple bids while meeting deadlines.
  • 2 - 5 years experience with bid coordinating or equivalent preferred.
  • High school diploma or equivalent.
  • Basic knowledge of bid coordination and preparation preferred.
  • Experience collaborating and organizing on BidMail or a similar platform, preferred.
  • Able to deliver a positive experience to customers and subcontractors.
  • Motivated team player with a strong work ethic and desire to learn.
  • Demonstrates strong written and verbal communication skills.
  • Proficient with computers and familiar with Microsoft Software Suite.
  • Experience with Adobe, Bluebeam, and BidMail is preferred.
  • Able to identify a need, remove barriers, and have the know-how to make things happen.
  • Values diversity of ideas, opinions, and people.
  • Has good common sense and applied logic.
  • Must possess or be able to obtain an appropriate state driver's license before employment, along with a clean driving record and reliable transportation.

    • KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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    Bid Coordinator • Orange, CA, US