Procurement Administrator

Procurement Administrator

The next review of applications will take place on November 18, 2025. We encourage you to apply early, as this job posting may close once a sufficient number of qualified applications are on file.

POSITION SUMMARY

The Procurement Administrator is responsible for planning, directing, and coordinating the Town's centralized procurement and contracting functions. This position ensures that goods, services, and construction projects are acquired in compliance with applicable federal, state, and local laws, Town policies, and sound business practices. The Procurement Manager provides professional guidance to departments, develops procurement policies and procedures, and oversees the preparation, negotiation, and administration of contracts to ensure transparency, accountability, and best value for the Town.

ESSENTIAL FUNCTIONS AND KEY RESPONSIBILITIES

• Manage the Town's procurement operations, including purchasing, contracting, and surplus property disposal.
• Develop and implement procurement policies, procedures, and internal controls to ensure compliance with A.R.S. Title 34, Town Code, and other applicable laws.
• Oversee the preparation of solicitations such as Requests for Proposals (RFP), Invitations for Bids (IFB), Requests for Qualifications (RFQu), and Requests for Quotations (RFQ).
• Evaluate bids and proposals, conduct negotiations, and prepare recommendations for contract awards.
• Administer contracts, including monitoring vendor performance, processing amendments and change orders, and ensuring adherence to contract terms and conditions.
• Provide procurement guidance and training to Town staff, departments, and vendors.
• Conduct business outreach to promote procurement opportunities with local and historically underutilized businesses.
• Develop cooperative purchasing opportunities with other agencies.
• Prepare and manage the procurement division budget; forecast future needs and recommend efficiencies.
• Supervise assigned staff, including assigning work, evaluating performance, and supporting professional development.
• Represent the Town in procurement-related meetings, committees, and Council sessions.
• Cultivate inclusive and respectful working relationships with employees, vendors, and the community.
• Perform other related duties as assigned.

QUALIFICATIONS

Knowledge of :

Skill in :

Ability to :

MINIMUM EDUCATION, TRAINING OR EXPERIENCE

LICENSING / CERTIFICATIONS

PREFERRED QUALIFICATIONS

PHYSICAL DEMANDS AND WORKING CONDITIONS

Equal Opportunity Employer

The Town of Cave Creek provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

The Town of Cave Creek offers a competitive benefits package including medical, dental, and vision coverage for full time employees.