Part Time Executive Administrative and Marketing AssistantG.S. Wilcox & Co. • Morristown, NJ, United States

Part Time Executive Administrative and Marketing Assistant

G.S. Wilcox & Co. • Morristown, NJ, United States

7 hours ago

Job type

Part-time

Job description

G.S. Wilcox & Co. is a leader in the commercial real estate mortgage banking industry, providing debt and equity solutions to developers, real estate private equity firms, institutional investors, and other owners of commercial real estate. The firm, which has been in business for over 30 years, currently has 23 correspondent life insurance company relationships for which it services over $1.9 billion of loans for. The Company is seeking a highly qualified individual for the position of Part Time Executive Administrative and Marketing Assistant.

Personal support for firm’s Partners

Keep and maintain calendar
Schedule business and personal engagements
Arrange transportation
Perform personal tasks and errands as needed
Take messages and maintain phone log for all calls
Monitor LinkedIn page

Administrative

Answer and direct all incoming calls

Greet visitors

Order all office supplies and maintain inventory

Maintain database of all client contact information

Ship all packages and track delivery

Make travel arrangements for the team

Prepare meeting minutes

Sort and distribute mail

Maintain common reception area and supply room

Monitor compliance issues on an ongoing basis and make recommendations for implementation

Prepare and maintain the industry events calendar

Maintain and test disaster recovery, cyber security, and document protection plans

Marketing

Monitor and update company website and LinkedIn page on a regular basis

Utilize Publisher and Canva to produce company advertisements and event invitations

Produce and compile press releases, newsletters, and company announcements

Create email blasts of newsletters and other marketing correspondence

Organize internal and external events for company

Manage and promote WBENC platform

Produce presentations for client meetings

Skills and Qualifications

Minimum of 3 years of experience in an executive assistant and / or marketing role required.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Proficiency with Social Media (including but not limited to LinkedIn).

Highly organized, detail-oriented, and capable of handling sensitive and confidential information.

Excellent verbal and written communication skills.

Experience in supporting senior executives or high-level management.

Ability to multitask, prioritize tasks effectively, and manage heavy workloads in a deadline-driven, fast-paced environment.

Strong problem-solving skills and attention to detail.

Ability to work independently and as part of a team.

High level of discretion, professional demeanor, integrity, and ethics.

Strong interpersonal skills and the ability to build relationships with stakeholders.

Ability to run errands as needed.

The hours are 8 : 30am-2 : 30pm Monday through Thursday, and the position is in-person.

Salary Range : $28-$32 / hour, depending on qualifications and experience.

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Executive Administrative Assistant • Morristown, NJ, United States

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