Administrative Assistant

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

The Administrative Assistant plays a key role in supporting Clayco’s Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices.

This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion.

The Specifics of the Role

• Provide daily administrative support to Operations executives and internal team members.
• Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Maintain organized and accurate electronic filing systems, data entry, and document archives.
• Assist with contract execution, invoice processing, and departmental documentation.
• Handle sensitive and confidential information with absolute discretion.
• Serve as a key liaison between departments, regional offices, and external partners.
• Triage and prioritize incoming requests, calls, emails, and inquiries.
• Coordinate business travel, accommodations, itineraries, and transportation.
• Support cross-functional communication to ensure timely follow-up and operational alignment.
• Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics.
• Support marketing, proposal development, and light PR / communications needs as required.
• Oversee general office organization and supplies to maintain a streamlined, efficient workspace.
• Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy.

Requirements

Some Things You Should Know

Why Clayco?

Benefits

Compensation