Accounting Clerk II

POSITION SUMMARY :

Accounting clerk with experience in accounts receivable, cash handling and customer service, with strong organizational skills and attention to detail. Works with minimal direct supervision, has mastered most job junctions below, and performs other duties as needed. Is cross-trained in most departmental procedures to serve as back-up to Accounting Clerk III and / or Deputy Treasurer.

JOB FUNCTIONS :

• Assists with one or more major projects including invoicing, liquor licenses, pension accounting, local tax, or utility billing.
• Takes customer payments and processes daily mail
• Processes receipts for all revenue
• Tracks revenue using "HTE400" Financial Software
• Scans all checks received using banking programs, equipment and software daily
• Balances water clerks cash drawers and checks daily
• Balances Invoice Cloud online payments daily
• Uses Excel to record transactions for all procedures
• Uses QuickBooks for accounting of all Police and Fire Pension transactions
• Prepares reports using Excel
• Uses Excel to analyze financial data
• Prepares lien information using county records
• Balances monthly bank statements
• Uses on-line banking for transferring funds and verifying deposits
• Types, prepares and / or distributes correspondence, memorandums, etc.
• Monitor & update City Treasurer's webpage
• Other duties as assigned by the Treasurer

QUALIFICATIONS :

Training and Experience :

Bachelor's degree preferred; Associates degree or equivalent from an accredited college or university in accounting or a related field and four (4) years related experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities :

Licenses / Certifications :

Valid Illinois driver's license or equivalent

Knowledge, Skills, and Abilities :

Good knowledge of business English, arithmetic, spelling, and grammar; and of the laws and regulations that impact the work performed; working knowledge of generally accepted office procedures, practices, systems, and equipment; knowledge of generally accepted accounting principles and procedures related to the accounts payable function.

Exceptional skill in customer service and in maintaining effective working relationships; skill in maintaining filing systems and in data entry with reasonable accuracy and speed to satisfy departmental needs; and using Microsoft Outlook, Word, and Excel, and accounting software.

Ability to maintain absolute confidentiality of the materials and situations encountered on the job; understand, analyze and maintain accounts payable records and prepare reports from such records; deal with the public tactfully and courteously and to work harmoniously with other employees; exercise sound judgment in making decisions in accordance with ordinances, regulations and established departmental procedures; demonstrate integrity in all work interactions and transactions; and to learn new systems and work methods.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear and occasionally required to stand, walk and lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually quiet. Must be able to perform physical activities frequently at a sedentary demand level and occasionally at a light demand level.

RESIDENCY REQUIREMENT :

Employee shall reside within 40 miles of Adams County, Illinois within six months of the effective date of employment with the City of Quincy.